Operation Executive

Job Description – Operations Executive (DEO \+ Process Coordinator)

• *Company:** Bottmac India Private Limited
• *Department:** Operations
• *Job Title:** Operations Executive (DEO \+ Process Coordinator)
• *Location:** Ghaziabad
• *Reporting To:** Operations Manager / Management

Job Summary

The Operations Executive is responsible for managing operational documentation, data entry, production tracking, process coordination, reporting, and inter\-departmental communication. The role ensures smooth workflow between Production, Purchase, Stores, Dispatch, Accounts, Sales, HR, and Project teams while maintaining accurate records and timely reporting.

Key Responsibilities

• Perform accurate data entry in Excel, Google Sheets, ERP, and company software.
• Prepare and maintain Daily Production Reports (DPR), MIS reports, and operational dashboards.
• Coordinate with Production, Purchase, Stores, Dispatch, Accounts, Sales, and Project teams for smooth execution.
• Track production progress, pending activities, and project status.
• Maintain production, dispatch, inventory, and material tracking records.
• Prepare MOM (Minutes of Meeting), follow\-up sheets, and action trackers.
• Monitor daily task completion and update management regularly.
• Maintain documentation such as POs, invoices, delivery challans, gate passes, and project files.
• Coordinate with vendors and internal departments for timely execution of activities.
• Prepare reports, presentations, and operational summaries.
• Ensure all operational documents are properly filed and updated.
• Support audits by maintaining complete documentation and records.
• Identify process gaps and recommend improvements to increase efficiency.
• Perform any additional operational and coordination tasks assigned by management.

Qualification

• Graduate (B.Com, BBA, B.Tech, or any relevant discipline).

Experience

• 1–4 years in Operations, Data Entry, MIS, Process Coordination, Administration, or Project Coordination.

Required Skills

• Advanced MS Excel
• Google Sheets
• Microsoft Word \& PowerPoint
• ERP Software (Preferred)
• Strong Data Entry \& Documentation Skills
• MIS Reporting
• Process Coordination
• Excellent Communication Skills
• Time Management \& Multitasking
• Analytical \& Problem\-Solving Skills
• Attention to Detail

Key Performance Indicators (KPIs)

• Data Accuracy (99%\+)
• Timely Submission of Reports
• Production \& Dispatch Tracking Accuracy
• Pending Task Closure Rate
• Documentation Accuracy
• Process Compliance
• Inter\-department Coordination Efficiency
• MIS \& Dashboard Update Timeliness
• Management Reporting Quality
• Attendance \& Work Discipline

Salary

As per the candidate's experience, technical knowledge, and interview performance.

Preferred Candidate

• Excellent command of Microsoft Excel and Google Sheets.
• Strong documentation and reporting skills.
• Ability to coordinate with multiple departments simultaneously.
• Capable of working under pressure and meeting deadlines.
• Good analytical, communication, and organizational skills.
• Experience in a manufacturing or engineering company will be preferred.

Pay: ₹15,000\.00 \- ₹25,000\.00 per month

Benefits

• Food provided
• Provident Fund

Work Location: In person