Operations& ERP Document Controller

Operations \& ERP Document Controller

• *Job Purpose**

To support the Post\-Award Operations team by keeping all project, procurement, and operational documents properly organised and updated in CRM and Microsoft Dynamics 365 Business Central.

Key Responsibilities

• Set up project/job records once a contract or project is awarded.
• Maintain all project documents in the correct folders and systems.
• Update project and operational information in CRM and Business Central.
• Maintain vendor quotations, Purchase Orders, confirmations, invoices, and supporting documents.
• Ensure POs and vendor documents are linked to the correct project.
• Keep records of mobilisation, delivery, service execution, extensions, replacements, and demobilisation.
• Maintain service reports, timesheets, delivery notes, and completion documents.
• Follow up with the Procurement and Operations teams for missing documents.
• Make sure the latest version of each document is properly saved and old versions are controlled.
• Keep documentation ready to support invoicing and vendor payments.
• Maintain proper records for project changes, cancellations, additional costs, and claims.
• Ensure all required documents are complete before project close\-out.
• Organise and archive completed project files for easy future reference.

Skills Required

• Good knowledge of Microsoft Dynamics 365 Business Central and CRM.
• Good knowledge of Excel, Outlook, SharePoint, and OneDrive.
• Basic understanding of procurement and Purchase Order processes.
• Good document control and filing skills.
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to handle multiple projects and priorities.
• Experience in service\-based operations would be an advantage.

Simple Role Summary

• *The main responsibility of this role is to make sure every awarded project has complete, accurate, and properly organised documentation from project award until final close\-out.**

Pay: ₹35,000\.00 \- ₹40,000\.00 per month

Benefits

• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Application Question(s)

• Do you have hands\-on experience using Microsoft Dynamics 365 Business Central
• Do you have experience updating and maintaining data in CRM systems?
• Do you have experience maintaining Purchase Orders, vendor quotations, invoices, and related procurement documents?
• Have you been responsible for document version control and ensuring only the latest approved documents are used?
• Do you have experience coordinating with Operations, Procurement, or Finance teams to collect missing documents?
• Are you comfortable working extensively with ERP systems, document management, and maintaining accurate project records on a daily basis?

Experience

• ERP systems: 1 year (Required)
• Microsoft Excel: 1 year (Required)

Language

• English (Required)

Work Location: In person