Personal Assistant

We are seeking a proactive, hyper\-organized, and highly trustworthy **Personal Assistant** to act as the primary operational partner and gatekeeper for the principal. This is not a passive clerical role; you will be the engine behind the scenes, anticipating logistical needs, streamlining daily operations, and ensuring nothing falls through the cracks.

The ideal candidate handles high\-pressure environments with calm execution, maintains absolute confidentiality, and possesses the professional authority to coordinate teams on the principal’s behalf.

Key Responsibilities1\. Calendar \& Gatekeeping

• **Time Optimization:** Extensively manage complex calendars, scheduling meetings, resolving conflicts, and preserving focus blocks.
• **Inbox \& Communication Filtering:** Act as the first point of contact for emails, messages, and calls—routing priority inquiries and handling standard responses independently.
• **Meeting Coordination:** Prepare agendas, draft presentations, attend key sessions to record action\-oriented meeting minutes, and track follow\-ups.

2\. Operational \& Project Liaison

• **Team Support:** Act as a "second\-in\-command" to follow up with internal teams and external partners on critical project deadlines.
• **Research \& Documentation:** Conduct preliminary market, vendor, or project research and compile concise, structured briefs.
• **System Setup:** Build and maintain clean digital filing systems, shared drives, and tracker tools (e.g., Asana, Notion, or Excel).

3\. Travel \& Logistics Coordination

• **Itinerary Building:** Handle end\-to\-end travel logistics including flights, accommodation, ground transit, and visas across multiple time zones.
• **Expense Management:** Log and categorize operational expenses, reconcile receipts, track billing hours, and assist with basic digital bookkeeping.

Candidate Requirements

• **Experience:** 3\+ years of experience as a Personal Assistant, Executive Assistant, or Lead Operations Coordinator.
• **Communication:** Elite verbal and written communication skills; comfortable liaising with both high\-profile clients and ground\-level vendors.
• **Tech Savvy:** High proficiency in Google Workspace, Microsoft Office (Excel, PowerPoint), and modern task managers (Trello, Slack, or Notion).
• **Mindset:** A proactive "think ten steps ahead" attitude with a proven track record of exercising impeccable discretion.

Pay: ₹20,279\.34 \- ₹43,796\.33 per month

Benefits

• Cell phone reimbursement
• Commuter assistance
• Flexible schedule
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person