Procurement Executive

Job Description (JD) – Procurement Executive

• *Company:** CBR Homes
• *Department:** Procurement / Purchase
• *Designation:** Procurement Executive
• *Reporting To:** Procurement Manager / Operations Manager / General Manager

Job Summary

The Procurement Executive is responsible for sourcing, purchasing, and coordinating the timely delivery of materials, tools, and services required for office, factory, and project sites. The role ensures cost\-effective procurement while maintaining quality standards and project timelines.

Key Responsibilities1\. Procurement \& Purchasing

• Source and procure construction, interior, and office materials.
• Obtain and compare quotations from multiple vendors.
• Negotiate prices, payment terms, and delivery schedules.
• Prepare Purchase Orders (POs) and obtain necessary approvals.
• Ensure purchases comply with company procurement policies.

2\. Vendor Management

• Identify and onboard reliable suppliers and contractors.
• Maintain strong relationships with existing vendors.
• Evaluate supplier performance based on quality, pricing, and delivery.
• Maintain an updated vendor database.

3\. Material Planning \& Coordination

• Coordinate with Site Engineers, Project Coordinators, Factory, Estimation, and Design teams to understand material requirements.
• Ensure timely procurement to avoid project delays.
• Follow up with suppliers until materials are delivered.

4\. Inventory \& Stock Monitoring

• Monitor stock levels of frequently used materials.
• Coordinate with stores to avoid shortages or excess inventory.
• Assist in stock verification and inventory audits.

5\. Cost Control

• Identify cost\-saving opportunities without compromising quality.
• Compare supplier quotations and recommend the most economical option.
• Track procurement expenses against approved budgets.

6\. Documentation

• Maintain Purchase Orders, quotations, invoices, delivery challans, and GRNs.
• Ensure all procurement records are accurate and up to date.
• Coordinate with the Accounts Department for invoice verification and payment processing.

7\. Logistics Coordination

• Coordinate transportation and delivery of materials to project sites.
• Track shipments and resolve delivery issues.
• Ensure materials are delivered as per project schedules.

8\. Reporting

• Daily Purchase Status Report.
• Vendor Performance Report.
• Material Delivery Tracker.
• Cost Comparison Report.
• Monthly Procurement Report.
• Pending Purchase Order Report.

Required Skills

• Strong negotiation and vendor management skills.
• Knowledge of construction and interior materials.
• Good communication and coordination skills.
• Analytical and problem\-solving abilities.
• Time management and multitasking skills.
• Attention to detail and documentation accuracy.

Technical Skills

• MS Excel, Word, and Outlook.
• ERP/Procurement Software (preferred).
• Google Workspace.
• Basic knowledge of inventory management.

Qualification

• Bachelor's Degree in Commerce, Business Administration, Supply Chain Management, Civil Engineering, or a related field.
• **2–5 years** of experience in procurement, purchasing, or supply chain, preferably in the **construction, interior, or manufacturing industry**.

Key Performance Indicators (KPIs)

• Purchase Order processing time.
• On\-time material delivery rate.
• Procurement cost savings achieved.
• Vendor performance and reliability.
• Inventory availability.
• Procurement documentation accuracy.
• Project support without material delays.

Preferred Industry Experience

• Construction
• Interior Fit\-out
• Architecture
• Manufacturing
• Building Materials
• Furniture \& Modular Manufacturing

Preferred Material Knowledge

• Plywood, MDF, Laminates, Veneers
• Hardware \& Fittings
• Steel, Aluminium, Glass
• Cement, Sand, Aggregates
• Electrical \& Plumbing Materials
• Paints, Adhesives, and Finishing Materials
• Modular Kitchen \& Wardrobe Accessories

Pay: ₹15,000\.00 \- ₹20,000\.00 per month

Work Location: In person