Procurement Officer

Procurement Officer – Construction Industry

• *Department:** Procurement / Purchase
• *Experience:** 3–8 Years
• *Industry:** Construction / Real Estate
• *Employment Type:** Full\-Time
• *Reporting To:** Procurement Manager / Purchase Head / Management
• *Job Location:** As per company requirements

1\. Job Summary

We are looking for an experienced and proactive Procurement Officer to manage material purchasing, vendor handling, price negotiations, supplier coordination, and timely delivery of construction materials. The candidate should have a strong understanding of construction materials, market rates, vendor management, and cost control to ensure efficient procurement operations and uninterrupted project execution.

2\. Key Responsibilities

• *A. Material Procurement \& Purchasing**

• Handle the purchase of construction materials, including cement, steel, sand, aggregates, electrical items, plumbing materials, hardware, and finishing materials.
• Collect material requirements from site engineers and project managers and arrange timely procurement.
• Obtain quotations from multiple vendors and compare prices, quality, specifications, and delivery terms.
• Prepare purchase orders and obtain the necessary approvals before placing orders.
• Ensure materials are procured within approved budgets and delivered according to project schedules.
• Monitor pending purchase requests and prioritise urgent material requirements.

• *B. Vendor Handling \& Relationship Management**

• Identify, source, evaluate, and onboard reliable vendors, suppliers, and material dealers.
• Develop and maintain a strong network of vendors for different categories of construction materials.
• Handle day\-to\-day vendor communication regarding quotations, material availability, order confirmation, delivery schedules, and payment terms.
• Build and maintain professional relationships with existing and new vendors.
• Follow up regularly with vendors to ensure timely delivery and resolve supply\-related issues.
• Maintain an updated vendor database containing contact details, pricing, negotiated rates, credit periods, and delivery terms.
• Evaluate vendor performance based on pricing, quality, reliability, service, and delivery timelines.
• Develop alternative vendor sources to minimise supply disruptions and dependency on a single supplier.
• Handle vendor complaints, material discrepancies, delayed supplies, and replacement requests.
• Ensure vendors comply with company procurement procedures and agreed commercial terms.

• *C. Price Negotiation \& Cost Control**

• Negotiate prices, discounts, credit periods, payment terms, transportation charges, and other commercial conditions.
• Conduct market research to understand current material prices and identify cost\-saving opportunities.
• Prepare comparative statements and submit recommendations for management approval.
• Ensure purchases meet the required quality standards at competitive prices.
• Track procurement costs and maintain records of negotiated rates and cost savings.
• Coordinate with project teams to identify cost\-effective alternatives without compromising quality or specifications.

• *D. Site \& Inventory Coordination**

• Coordinate with site engineers, project managers, storekeepers, and accounts personnel to understand material requirements.
• Review material indents and ensure purchases are aligned with project priorities.
• Check stock availability before placing new orders to avoid unnecessary purchases and excess inventory.
• Coordinate material transportation and delivery to the appropriate project sites.
• Follow up on material receipt and resolve shortages, incorrect supplies, or quality issues.
• Support proper inventory monitoring and minimise material wastage.

• *E. Documentation \& Reporting**

• Maintain purchase orders, quotations, comparative statements, vendor records, invoices, and delivery challans.
• Prepare daily or weekly procurement status reports as required by management.
• Track pending purchase orders, delayed deliveries, urgent requirements, and outstanding vendor issues.
• Coordinate with the accounts department regarding vendor invoices, payment follow\-ups, and outstanding balances.
• Ensure procurement records are accurate and maintained according to company policies.
• Submit procurement updates and cost\-related reports to management whenever required.

3\. Educational Qualifications

• Bachelor's degree or Diploma in Civil Engineering, Construction Management, Supply Chain Management, or a related field.
• Relevant experience in construction procurement is preferred.

4\. Experience \& Skills Required

• 3–8 years of experience in procurement, purchasing, or vendor management, preferably in the construction or real estate industry.
• Good knowledge of construction materials, specifications, brands, and market rates.
• Strong vendor\-handling, relationship\-management, and negotiation skills.
• Ability to compare quotations and evaluate suppliers effectively.
• Good communication, coordination, and follow\-up skills.
• Proficiency in MS Excel and purchase documentation.
• Experience with ERP or procurement software is an advantage.
• Ability to manage multiple projects, urgent requirements, and changing priorities.
• Strong commercial awareness, cost\-control skills, and problem\-solving ability.

5\. Key Performance Indicators (KPIs)

Performance will be assessed based on the following parameters

• Timely procurement and delivery of construction materials.
• Cost savings achieved through price negotiation.
• Vendor reliability and supplier performance.
• Accuracy and timely completion of purchase orders.
• Compliance with approved budgets and procurement procedures.
• Reduction in material shortages and procurement delays.
• Effective vendor handling and resolution of supply\-related issues.
• Proper maintenance of procurement documentation.
• Coordination with site teams and timely closure of purchase requests.

Pay: ₹15,000\.00 \- ₹40,000\.00 per month

Work Location: In person