Project Coordinator

Job Title: Project Coordinator – Head Office

Company: Konark Infrastructure Ltd.

Department: Corporate Projects \& Operations

Location: Head Office, Maharashtra

Employment Type: Full\-TimeExperience: 3–6 Years

Qualification: Graduate in any discipline.

Engineering or Management qualification preferred.

Job Overview

Konark Infrastructure Ltd. is looking for a highly organised, proactive and detail\-oriented Project Coordinator to work at its Head Office and coordinate with multiple project locations across India.

The candidate will be responsible for centralised monitoring of ongoing projects, coordination with Project Heads, tracking project progress, monitoring pending activities, ensuring timely submission of reports and facilitating coordination between different departments.

The role requires strong follow\-up skills, excellent communication, documentation discipline and the ability to ensure that management decisions are implemented at the project level.

The selected candidate will act as the central coordination point between the CEO, Head Office departments and project teams.

Key Responsibilities

1\. Centralised Project Monitoring

• Monitor the progress of all ongoing projects across different locations.
• Coordinate regularly with Project Heads, Project Managers and site personnel.
• Track project milestones, deliverables and execution timelines.
• Maintain a centralised project status tracker.
• Identify delayed activities and obtain explanations from respective Project Heads.
• Follow up on pending tasks and ensure timely closure.
• Escalate critical project issues to senior management.
• Ensure projects are executed as per contractual commitments and management instructions.

2\. Coordination with Project Heads

• Maintain daily communication with all Project Heads.
• Collect daily, weekly and monthly project performance reports.
• Follow up on manpower, vehicle deployment, machinery, materials and operational requirements.
• Track pending approvals, work orders, site issues and client observations.
• Coordinate with project teams for resolving operational bottlenecks.
• Ensure that all Project Heads submit reports within prescribed timelines.
• Maintain records of management instructions and their implementation status.

3\. Interdepartmental Coordination

Coordinate with the following departments at Head Office

Finance \& Accounts

• Follow up on project billing, RA bills and outstanding payments.
• Track project\-wise expenditure and payment requirements.
• Coordinate for fund requirements and working capital planning.

HR \& Payroll

• Monitor manpower deployment and project\-wise employee strength.
• Follow up on recruitment, replacements and attendance.
• Coordinate PF, ESIC, wage and other statutory compliance documentation.

Tendering Department

• Track upcoming tenders and project award status.
• Coordinate project\-related documents and eligibility requirements.
• Follow up on EMD, security deposits and performance bank guarantees.

Legal Department

• Track project\-related legal notices and contractual disputes.
• Coordinate submission of documents and factual information.
• Follow up on pending legal matters requiring project inputs.

Operations Department

• Monitor operational performance and resource deployment.
• Coordinate resolution of field\-level issues.
• Track project\-specific operational requirements.

4\. Project MIS \& Management Reporting

• Prepare daily, weekly and monthly project status reports.
• Maintain project\-wise dashboards covering progress, manpower, vehicles, revenue, expenditure and pending issues.
• Prepare management presentations for review meetings.
• Maintain an action tracker for all management decisions.
• Track pending activities with responsible persons and target completion dates.
• Highlight projects requiring management intervention.
• Ensure accuracy and timely submission of MIS reports.

5\. Billing \& Commercial Coordination

• Track project\-wise billing status and invoice submissions.
• Follow up on Measurement Books (MB), RA bills and work completion certificates.
• Monitor outstanding payments from clients and government authorities.
• Coordinate with Finance and Project Heads for supporting documentation.
• Track deductions, penalties and recoveries.
• Escalate delays in billing and payment certification.

6\. Project Compliance \& Documentation

• Ensure project\-wise documentation is maintained systematically.
• Track contractual milestones and statutory compliance requirements.
• Maintain records of work orders, agreements, approvals and extensions.
• Monitor expiry dates of bank guarantees, insurance policies, licences and other project documents.
• Follow up on pending submissions and renewals.
• Maintain a centralised digital project repository.

7\. Management Meeting \& Action Tracking

• Coordinate monthly and periodic project review meetings.
• Prepare agendas and collect departmental updates.
• Record meeting minutes and management instructions.
• Assign action items to responsible departments and individuals.
• Follow up until closure of every assigned action.
• Prepare pending action reports for the CEO and senior management.

8\. Escalation \& Problem Resolution

• Identify recurring delays and coordination gaps.
• Follow up with responsible personnel for corrective action.
• Escalate financial, operational, legal and contractual risks.
• Ensure important issues are communicated to management without delay.
• Maintain an escalation register and track resolution status.

Required Qualifications \& Skills

• Graduate in any discipline.
• 3–6 years of experience in project coordination, operations coordination or management reporting.
• Experience in infrastructure, EPC, Solid Waste Management or water supply projects preferred.
• Excellent MS Excel and PowerPoint skills.
• Knowledge of project tracking, MIS and reporting systems.
• Good written and verbal communication skills in English, Hindi and Marathi.
• Strong coordination and follow\-up capabilities.
• Ability to handle multiple projects simultaneously.
• Excellent documentation and organisational skills.

Preferred Experience

Candidates with experience in

• Infrastructure companies.
• Solid Waste Management projects.
• Water supply and municipal projects.
• EPC and government contracting companies.
• Project management offices (PMO).
• Multi\-location operations and centralised monitoring.

Key Performance Indicators (KPIs)

• Timely collection of project\-wise daily and weekly reports.
• Accuracy of centralised project MIS.
• Timely follow\-up and closure of management action points.
• Identification and escalation of project delays.
• Timely coordination between Head Office and project locations.
• Monitoring of pending bills, approvals and contractual deliverables.
• Maintenance of updated project documentation.
• Timely reporting of critical project risks.
• Compliance with management reporting deadlines.
• Effective coordination across all departments.

Personal Attributes

• Highly organised and systematic.
• Excellent follow\-up and coordination skills.
• Strong sense of ownership and accountability.
• Ability to communicate confidently with senior management and Project Heads.
• Detail\-oriented with strong analytical abilities.
• Proactive in identifying pending tasks and bottlenecks.
• Ability to work under pressure and manage multiple priorities.
• High integrity and confidentiality.

Reporting Structure

Reports To: CEO / Head – Corporate Strategy / Head of Projects, as designated by management.

Coordinates With: All Project Heads, Finance, Accounts, HR, Tendering, Legal, Operations and Administration teams.

Job Location: Head Office, Maharashtra.

Important: This is a centralised monitoring and coordination role. The candidate must ensure that management instructions are translated into actionable tasks, followed up with the responsible departments and closed within defined timelines.

Pay: ₹10,000\.00 \- ₹43,000\.00 per month

Benefits

• Flexible schedule

Work Location: In person