Receptionist cum Office Assistant

• *Job Title:** Receptionist cum Office Assistant
• *Department:** Administration
• *Location:** Chinnavedampatti, Coimbatore, Tamil Nadu
• *Reporting To:** Admin Manager / HR Manager

Job Summary

The Receptionist cum Office Assistant is responsible for managing front office operations, attending visitors and calls, handling administrative tasks, maintaining office records, and supporting day\-to\-day office activities to ensure smooth business operations.

Key Responsibilities Reception Duties

• Greet and assist visitors, clients, and vendors professionally.
• Manage incoming and outgoing telephone calls.
• Maintain visitor records and issue visitor passes.
• Receive, sort, and distribute couriers, letters, and documents.
• Handle inquiries and direct them to the appropriate departments.

Administrative \& Office Support

• Maintain office files, records, and documents.
• Assist in preparing reports, letters, and other office correspondence.
• Manage office supplies inventory and coordinate purchases.
• Support meeting arrangements, including conference room bookings and refreshments.
• Coordinate travel bookings, accommodation, and transportation when required.
• Handle photocopying, scanning, printing, and filing activities.

Coordination Activities

• Coordinate with internal departments for administrative requirements.
• Follow up with vendors and service providers for office maintenance.
• Assist HR and Accounts departments with routine administrative tasks.
• Maintain employee attendance records and other office registers as assigned.

Required Qualifications

• Any Bachelor's Degree or Diploma.
• 1–3 years of experience in Reception, Administration, or Office Assistance.
• Freshers with good communication skills may also apply.

Required Skills

• Good verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Strong organizational and multitasking abilities.
• Professional appearance and customer service attitude.
• Basic knowledge of office administration and documentation.

Preferred Skills

• Knowledge of ERP or office management software.
• Ability to coordinate with multiple departments.
• Good telephone etiquette and interpersonal skills.

Working Conditions

• Full\-time position.
• Office\-based role.
• Working hours as per company policy.

• *Salary:** As per company standards and experience.

Job Type: Full\-time

Benefits

• Health insurance
• Provident Fund

Work Location: In person