Senior Back Office Executive (Excel expert + Fluent in English )

• *URGENTLY HIRING FOR IMMEDIATE JOINING**

• *FULL TIME / LONG TERM JOB**

• *This position requires strong expertise in Excel VLOOKUP, SUMIFS, PIVOT and perfect fluency in spoken and written English.**

• *Accounts knowledge like maintaining vendor ledgers, debit credit notes, bank reconciliation is must for this job.**

This is a hands\-on, Excel\-heavy administrative role focused on procurement execution, commercial tracking, and logistical follow\-through .

• *Excel** expertise and **fluency in both written and Spoken English** is must to perform following tasks:

1\) Order Processing

• Maintaining \& track open / closed customer purchase orders in google sheets
• Processing open orders by emailing purchase orders to suppliers correctly
• Following up over email with suppliers for proforma
• Verify \& Process supplier proforma against purchase order and approving for payment
• Ensure timely payments to suppliers and updating entries in google sheet
• Verify \& Process invoice from supplier and enter correctly in google sheet
• Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks

2\) Shipment processing

• Follow\-up over email and phone with US/UK/INDIA suppliers for tracking number and shipment deliveries
• Maintaining in google sheet / excel records of received shipments (Goods Received) in UK/ INDIA / US warehouse. Including shorts / damages and credit notes
• Prepare customer invoice or shipping plans
• Prepare export invoice \& packaging list for UK / INDIA warehouse
• Coordinate with US/UK/ India warehouse regarding deliveries of shipments
• Coordinating over emails and phone with freight forwarders for moving shipments
• Giving detailed shipping instructions to US warehouse and coordinating with them on email and WhatsApp
• Emailing customers and suppliers invoices, BOL's, payment information, reminders on shipments, etc.
• Manage communication with vendors regarding billing and payment inquiries. Must be very fluent in both written and spoken English to talk to publishers and warehouses in USA / UK.
• Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks

3\) Reconciliation

• Bank reconciliation in Google Sheets
• Supplier Ledger Reconciliation in Google Sheets
• Maintain accurate financial records
• Must have expertise of advance excel functions and VLOOKUP, SUMIFS, PIVOT to perform these tasks
• Manage communication related to **cancellation, funding, and refund processes** via email and calls
• Support **premium payment activities** and ensure timely processing of payments
• Assist in **payment posting and transaction processing** with accuracy and efficiency
• Perform **account reconciliation** and resolve discrepancies in financial records

• *Key Qualifications \& Skills:**

• **Minimum 2\-3 years of work experience in advanced google sheets is essential for this role.**
• **Expert of Excel / google sheets is MUST FOR THIS JOB**
• **Must have expertise in Google Sheets with VLOOKUP, PIVOT TABLES, FORMATTING, REMOVING / HIGHLIGHTING DUPLICATES, and other LOGICAL FUNCTIONS.**
• **Must be fluent in Spoken \& Written English**
• Great attention to detail and accuracy. Quality minded; motivated to seek out errors and inquire when something appears inaccurate
• Well settled in Vadodara/ B. Com / M. Com with vision to work as admin executive in a company for long term.
• If you have advanced excel skills \& knowledge of QuickBooks then you will be given preference over other candidates.
• Ability to coordinate with US/UK suppliers and warehouse staff over email and calls. You must speak in clear accent and able to write properly in English.
• **Accounts knowledge like maintaining vendor ledgers, debit credit notes, bank reconciliation is must for this job.**

Work Environment

• We provide holidays on national holidays and festivals as per company rules.
• This is a **High Salary** Job.
• This is not a BPO / KPO job, please apply only if you want to work in the publishing industry, education industry for very long term.

Job Timings: Mon\-Sat, 10am\-7pm. ( Working hours are normal Day Shift only).

• *High salary (Take home salary of 35000\-45000 per month \+ yearly increments, Overtime payment and incentives)**

• *Why Work With Us**

Secure job : 35\+ years in business

Chance to grow your career in a stable publishing company

Work in an international friendly office environment

Opportunity to Learn

• *Timely Salary, Overtime Payment, Yearly Increments, Yearly Bonus, Flexibility to work Overtime**

Job Types: Full\-time, Permanent

Pay: ₹35,000\.00 \- ₹45,000\.00 per month

Experience

• Microsoft Excel: 2 years (Required)
• Shipment and Billing: 2 years (Required)

Language

• English (Required)

Location

• Gorwa, Vadodara, Gujarat (Required)

Work Location: In person