Senior Executive - Administration

Job Title: Senior Executive – Administration

Location

Aerospace, Near Airport, Bangalore

Department

Administration

Reports To

BU Head \& HR Manager

Job Summary

The person is responsible for managing front desk operations, handling

administrative tasks, and ensuring smooth day\-to\-day office functioning. The role

requires excellent communication skills, multitasking ability, and a professional

approach.

Key Responsibilities

Front Office Duties

 Greet and welcome visitors, clients, and employees professionally

 Handle incoming calls, emails, and inquiries

 Maintain visitor records and issue visitor passes

 Manage reception area cleanliness and presentation

Administrative Support

 Maintain office records, files, and documentation \& stock management.

 Coordinate courier, dispatch, and inward/outward registers

 Assist in scheduling meetings and managing calendars

 Support HR/admin in onboarding documentation

Office Management

 Monitor office supplies and place orders when required

 Coordinate with vendors and service providers

 Ensure smooth functioning of office equipment (printer, internet, etc.)

 Assist in organizing meetings, events, and travel arrangements

Coordination \& Support

 Support internal teams with administrative requirements

 Follow up on tasks assigned by management

 Maintain MIS reports and basic data entries

 Coordinate shipment receiving, tracking, and dispatch of service materials, spare

parts, and equipment across locations.

 Manage cargo collection from airports, courier offices, and logistics partners

and ensure timely delivery to customer sites.

 Coordinate with courier partners (Blue Dart, Urban Cargo, etc.) for domestic

shipments.

 Arrange cab bookings, hotel accommodations, and travel logistics for service

engineers and visitors.

 Support service team with spare parts, UPS, tools, and material movement

requirements.

 Prepare and update service invoices and coordinate dispatch of documents to

customers.

 Coordinate customer meetings, service visits, and operational requirements.

 Maintain records of shipments, deliveries, and service\-related logistics

activities.

 Coordinate with internal teams, customers, and vendors for timely execution of

service operations.

Required Skills \& Qualifications

 Graduate in any discipline

 9 to 10 years of experience in logistics, dispatch, service operations, or

administrative coordination.

 Good communication skills (English \& Hindi)

 Proficiency in MS Office (Excel, Word, Outlook)

 Presentable personality and professional attitude

 Good organizational and multitasking skills

Preferred Skills

 Experience in handling vendors and office operations

 Basic knowledge of HR processes

 Familiarity with office management tools/software

Working Hours

\[9:30 AM – 6:00 PM / As per company policy]

Monday to Saturday \-6 Days Working

Pay: ₹700,000\.00 \- ₹800,000\.00 per year

Benefits

• Health insurance
• Paid time off
• Provident Fund

Work Location: In person