Senior Facilities Executive

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Service Ambassador

Work Dynamics

What’s your ambition? Is it a big goal or small steps? Professional or personal? We’d like to know because at JLL, we make your ambitions our business.

And if you have ambitions, join us to be inspired by the best.

• *What this job involves:**

The Service Ambassador actively manages and coordinates the delivery of the “World’s Best Workplace” on office floors and cafeteria floors across all Service lines;

a) is responsible for providing customer service \& assisting people.

b) He/she is a primary point of contact for people who are seeking information, service, \& assistance. The information must be communicated effectively at all given time.

c) It is the responsibility of the Service Ambassador to work with concerned teams and maintain the cleanliness, safety, and overall appearance of the assigned area.

d) Inform \& suggest best available options to the people in respective center \& in events and guide them to the concerned teams.

e) Assisting professionals with a right sized meeting room depending on room size and number of people.

• *Key Responsibilities:**

• Facilitate unassigned seating, ensure its effectiveness and allow for long term success;
• Build a greater sense of community and stakeholder engagement;
• Act as owner of the space across all stakeholder groups;
• Make decisions, guide behaviour, pilot adjustments and escalate issues;and
• Be personable and get to know individuals.

• *Ownership and Stakeholder Management:** \-

• Act as an owner of the space across all services provided;
• Be personable and get to know the residents of the floor and maintain an open dialogue;
• Be receptive to feedback, share it and action it;
• Be an advocate for innovation, recommend enhancements to the workplace and look for opportunities to improve collaboration;
• Be empowered to make decisions, guide behaviour, and escalate issues;
• Tailor tea point experiences to audiences where appropriate as directed by the client;
• Look out for tailgaters or anything suspicious;
• Conducts observational studies and issues surveys;
• Collect feedback from the employees.
• Issue monthly summary of utilization, feedback and events;
• Organise events;
• Keep a log of initiatives – provide an opportunity for the employees to share ideas on how increase collaboration, facilitate community events (eg. informal talks, coffee break discussions, collaborative events, lunch and learn sessions in the common areas); and

• *Residence and Visitor Services :** \-

• Build a sense of community and purpose; plans events and activities to bring everybody together;
• Assist individuals to find a work station;
• Proactively reach out to visitors to prepare them for the experience (e.g. finding a seat, pull printing, headsets, drawers, etc.);
• Assist team administrators with briefing of new arrivals/leavers, (hires, visitors, contingents, consultants etc.) on how to Flex Work (distributes/collects all kit, assigns lockers and provides floor orientation);
• Be aware of all important on\-floor meetings and events and checks to make sure set\-up and space is ready in advance and make sure it runs smoothly; and
• Potentially provide ‘concierge’ services above and beyond the normal course of duty.

• *Floor Aesthetics and Organization:** \-

• Manage floor aesthetics and organization and ensure that quality of the floor does not degrade over time;
• Proactively address items left in communal space/pantry/mud\-room and tidies up;
• Be the champion for clean desk policy/guidelines and works with stakeholders to actively manage;
• Remove any personal belongings left overnight and not cleared by cleaning Personnel;
• Make sure items are clearly labelled and place in lost and found;
• Own the floor’s lost and found bin where items left on desk are placed; periodically cleans out and seeks to return items to known owners;
• Reset desks and conference room set\-ups to make sure they are “set”;
• Manage meeting room conflicts and enforces or encourages meeting room etiquette;
• Manage floor filing and locker space for individuals and departments;
• Conduct morning floor checks.

• *Floor Cleanliness:** \-

• Continually audits cleanliness of floor and add addresses issues immediately;
• Make changes to cleaning schedule / routine to address repeated issues / areas;
• Actively manage whiteboards / bulletin boards and works with stakeholders to make sure content is not left up longer than required; and

• *Asset Sustainment and Help Desk Ticket Management:** \-

Monitoring parameters of electrical equipment

Submit helpdesk ticket for issues identified and updates signage;

Proactively punch\-lists floor on regular basis to identify further issues;

Call out repeat issues and works with helpdesk to address with long term solution;

Loop into all helpdesk tickets originating from residents on floor;

Actively manage list of outstanding tickets not resolved same day;

Check floor TVs and way finding screens to ensure they are functional;

Manage inventories of kit for residents including headsets and coffee mugs and maintains a reserve of keyboards and mice for quick replacement purposes.

Be knowledgeable how to run all tech equipment on floor and can be a resource to turn to when immediate assistance required.

Observe health and safety guidelines at all times, ensuring use of safety signs and barriers;

Monitor temperature, and report through the correct processes; and Control blind dressing.

Sound like the job you’re looking for? Before you apply, it’s also worth knowing what we are looking for:

Education and experience

Bachelor's degree or any Hospitality Diploma with good communication skills.

1\- 2 years of relevant experience preferably from Hospitality background

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like\-minded people work naturally together to achieve great things.

Keep your ambitions in sight and imagine where JLL can take you.

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well\-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.