Sr. HR Executive

1\. Job Purpose

To manage the complete Human Resource activities of the hospital, including staff recruitment, selection, joining formalities, employee records, attendance, duty rosters, staff availability, training, and employee\-related activities. Ensure adequate and qualified staff availability in all hospital departments for smooth and uninterrupted hospital operations.

2\. Key Roles \& ResponsibilitiesA. Recruitment \& Selection

• Identify manpower requirements in coordination with all department heads.
• Prepare and maintain a list of vacant positions.
• Conduct recruitment activities through job portals, references, advertisements, and other sources.
• Screen CVs and shortlist suitable candidates.
• Coordinate and schedule interviews with concerned department heads.
• Follow up with selected candidates until joining.
• Ensure timely recruitment of qualified doctors, nurses, technicians, and support staff.

B. Staff File \& Documentation Management

• Maintain individual personal files of all hospital employees.
• Ensure availability of the following documents:
• Updated CV / Resume
• Educational qualification certificates
• Professional registration certificates, wherever applicable
• Identity proof and address proof
• Experience certificates
• Appointment letter
• Joining form and other HR documents
• Training and competency records
• Performance appraisal records
• Maintain updated staff master records.
• Ensure confidentiality and proper storage of employee documents.
• Maintain staff documentation as per hospital policies and applicable NABH requirements.

C. Staff Availability \& Manpower Management

• Ensure adequate staff availability in all hospital departments.
• Monitor daily staff attendance and absenteeism.
• Coordinate with department heads for duty roster preparation.
• Ensure proper staffing during all shifts, including night shifts.
• Arrange replacement staff in case of emergency leave or unexpected absenteeism.
• Monitor manpower shortages and initiate timely recruitment.
• Ensure no department faces disruption due to staff shortage.

D. Attendance, Leave \& Duty Roster

• Maintain daily attendance records of all employees.
• Monitor late arrivals, absenteeism, and early departures.
• Maintain leave applications and leave records.
• Coordinate monthly duty rosters with department heads.
• Prepare monthly attendance reports for salary processing.
• Maintain records of overtime and extra duties, wherever applicable.

E. Staff\-Related Activities \& Employee Engagement

• Conduct employee induction and joining formalities.
• Coordinate staff orientation and departmental training.
• Maintain records of staff training and attendance.
• Organize staff meetings and employee engagement activities.
• Handle employee grievances and complaints.
• Coordinate staff birthday celebrations and other employee welfare activities.
• Monitor employee discipline and professional conduct.
• Coordinate employee performance appraisals.

F. Training \& NABH Compliance

• Coordinate mandatory staff training programs.
• Maintain training attendance and training records.
• Ensure completion of induction training for newly joined employees.
• Coordinate training on fire safety, infection control, patient safety, biomedical waste management, and hospital policies.
• Maintain HR\-related records required for NABH audits.
• Coordinate with department heads for staff competency assessments.
• Ensure employee files and HR documentation are updated for internal and external audits.

G. Exit \& Employee Separation

• Manage employee resignation and relieving formalities.
• Coordinate exit interviews.
• Ensure proper handover and clearance from concerned departments.
• Maintain employee exit records.
• Coordinate with accounts for full and final settlement.

3\. Daily Responsibilities

• Check daily staff attendance and availability.
• Identify manpower shortages in different departments.
• Coordinate staff replacement wherever required.
• Follow up on pending recruitment.
• Update employee files and documentation.
• Address staff\-related issues and grievances.
• Coordinate with department heads for smooth hospital functioning.

4\. Monthly Responsibilities

• Prepare monthly attendance and absenteeism reports.
• Update staff master and manpower reports.
• Review vacant positions and recruitment status.
• Verify duty rosters of all departments.
• Submit attendance data for salary processing.
• Review employee files and pending documentation.
• Prepare monthly training and staff activity reports.

5\. Key Performance Indicators (KPI)

Performance Area

Expected Performance

Staff Availability

Adequate manpower in all departments

Recruitment

Timely closure of vacant positions

Employee Files

100% updated staff files

Attendance

Accurate daily attendance records

Duty Roster

Timely preparation and availability

Training

Timely completion of planned training

NABH Documentation

Updated HR records

Employee Grievances

Timely resolution

Staff Retention

Monitoring and reducing avoidable attrition

6\. Qualification \& Experience

• Graduate in any discipline; MBA/PG Diploma in HR preferred.
• 1–3 years of experience in HR activities, preferably in a hospital.
• Knowledge of recruitment, attendance management, staff documentation, and employee relations.
• Basic knowledge of hospital operations and NABH documentation.
• Good communication, coordination, and interpersonal skills.
• Basic computer knowledge (MS Word, Excel, email).

7\. Reporting \& Coordination

• Reports To: Hospital Administrator / HR Manager / Management.
• Coordinates With: Medical Superintendent, Nursing Superintendent, Doctors, Nursing Department, Laboratory, Radiology, Pharmacy, Accounts, Housekeeping, Security, and all other departments.

8\. Authority \& Accountability

• Responsible for maintaining proper staff records and HR documentation.
• Accountable for monitoring staff availability across all departments.
• Responsible for coordinating recruitment and joining formalities.
• Accountable for timely submission of attendance and manpower reports.
• Responsible for ensuring proper implementation of hospital HR policies.

Overall Responsibility: The HR Executive shall ensure that the hospital has the right number of qualified staff, proper employee documentation, effective attendance management, and smooth coordination of all staff\-related activities to support uninterrupted patient care and hospital operations.

Pay: ₹15,000\.00 \- ₹25,000\.00 per month

Work Location: In person