Talent Acquisition Coordinator

Location

Navi Mumbai, All IN Regions, India

Capabilities

Enterprise Functions

Office Setup

Hybrid

Job ID

\#47677

Industry

Enterprise Functions

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission\-critical outcomes, operational advancement, scientific discovery and cutting\-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

• *Job Overview**

We are looking for a **dedicated and detail\-oriented professional to support Talent Acquisition Operations**, with a primary focus on Background Verification (BGV), Document Management \& Verification, and Interview Scheduling \& Coordination. The individual will be responsible for independently managing these activities on a day\-to\-day basis, ensuring accuracy, timely completion, and smooth coordination with candidates, recruiters, hiring managers, and external verification partners.

• *Key Responsibilities**

• *1\. Interview Scheduling \& Coordination**
• Coordinate closely with Recruiters, Candidates, and Hiring Managers to schedule interviews based on availability and business requirements.
• Share interview details with candidates, including schedules, meeting links, location details, contact information, and other relevant instructions.
• Ensure timely interview confirmations and communicate any changes, cancellations, or rescheduling requirements.
• Follow up with candidates and interviewers to ensure smooth interview coordination and minimize scheduling delays.
• Address interview\-related queries and provide necessary coordination support throughout the interview process.

• *2\. Document Management \& Verification**
• Collect, review, and verify required candidate and new joiner documents to ensure completeness, accuracy, validity, and consistency.
• Follow up with candidates for missing, incomplete, incorrect, or additional documentation.
• Ensure all documents meet the required standards before submission for background verification or other relevant processes.
• Organize, maintain, and update candidate documentation and records in the appropriate systems or repositories.
• Track document submission status and ensure all required documentation is received within defined timelines.
• Maintain proper documentation and ensure confidentiality, accuracy, and secure handling of candidate information.

• *3\. Background Verification (BGV)**
• Manage and coordinate end\-to\-end Background Verification (BGV) activities for candidates and new joiners.
• Initiate and track background verification checks with third\-party verification agencies and internal stakeholders.
• Coordinate with candidates to obtain required information and resolve any pending queries related to BGV.
• Monitor verification progress, follow up on pending cases, and ensure timely closure within defined timelines.
• Identify discrepancies, incomplete information, or potential concerns during the verification process and escalate them to the relevant stakeholders.
• Maintain accurate BGV trackers, reports, and records to ensure proper visibility and process compliance.
• Ensure all BGV activities are completed in accordance with organizational policies, procedures, and compliance requirements.

Here's what you'll need

• *Qualifications, Competencies \& Work Experience**
• Minimum **5\+ years of relevant professional experience**, preferably in Talent Acquisition, Recruitment Coordination, Background Verification, or HR Operations.
• Experience in handling Background Verification (BGV) activities and candidate documentation is preferred.
• Familiarity with Applicant Tracking Systems (ATS) and recruitment\-related tools would be an advantage.
• Proficiency in Microsoft Office applications, particularly Outlook, Word, and Excel.
• Strong planning, organizational, and coordination skills, with excellent attention to detail.
• Ability to manage multiple activities, prioritize tasks, and meet deadlines in a fast\-paced work environment.
• Excellent written and verbal communication skills, with fluency in English.
• Ability to handle confidential candidate information with professionalism and discretion.

• *Role Expectations**
• The role is specifically focused on managing **Background Verification (BGV), Document Management \& Verification, and Interview Scheduling \& Coordination**.
• The selected individual must be comfortable taking complete ownership of these activities and handling them independently on a daily basis.
• The individual is expected to demonstrate a proactive approach, strong follow\-up discipline, accuracy, and accountability to ensure timely and effective execution of responsibilities.

• *Please Note**

We are specifically looking for a professional who is willing to take up the above\-mentioned responsibilities as their primary and dedicated day\-to\-day activities. The individual should be fully committed to independently managing these activities and ensuring consistent, accurate, and timely delivery.

At Jacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients’ expectations.

Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.

At Jacobs it’s all about what you do, not where you are, which counts!

We value collaboration and believe that in\-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.