Tender Executive

• *Job Description**

• *Job Title:** Tender Executive
• *Location:** Udyog Vihar, Gurugram
• *Company:** Novus Loyalty
• *Experience:** 3\+ Years

• *About the Role**

We are looking for an experienced and detail\-oriented candidate to join our team and manage proposals, RFP, RFQ, RFI, and tender\-related activities. The employee will be responsible for understanding tender requirements, coordinating with internal teams, preparing and reviewing proposal documentation, ensuring compliance with submission requirements, and managing the complete tender lifecycle from requirement analysis through final submission.

• *Key Responsibilities**

• Review and analyze **RFPs, RFQs, RFIs, tenders, and EOI documents** to understand business, technical, commercial, and compliance requirements.
• Prepare **compliance matrices, requirement checklists, bid summaries, and submission trackers**.
• Coordinate with **Sales, Product, Technology, Delivery, Finance, Legal, HR, and other internal teams** to gather required input.
• Prepare and coordinate **technical and commercial proposals** in line with client/tender requirements.
• Draft and compile responses to tender questionnaires, eligibility criteria, technical requirements, and other bid documentation.
• Ensure all required **annexures, declarations, certificates, forms, case studies, credentials, and supporting documents** are complete and properly formatted.
• Identify gaps, ambiguities, and risks in tender requirements and coordinate with relevant stakeholders for resolution.
• Maintain a centralized repository of **proposal content, case studies, company credentials, certifications, and standard responses**.
• Ensure proposals are aligned with the organization's capabilities, products, solutions, and past project experience.
• Track **submission timelines, milestones, dependencies, and approvals** to ensure bids are submitted within deadlines.
• Coordinate internal reviews and obtain necessary approvals before final submission.
• Support preparation of **presentations, capability documents, solution write\-ups, and client\-specific proposal decks**.
• Research client requirements and industry information to strengthen proposal responses.
• Maintain records of submitted bids, outcomes, clarifications, amendments, and post\-submission communications.
• Support **pre\-bid queries, clarifications, and corrigendum\-related updates**.
• Continuously improve proposal templates, processes, and documentation to increase efficiency and quality.

• *Required Skills \& Qualifications**

• **3\+ years of relevant experience** in Business Analysis, Bid Management, Proposal Management, Tender Management, Presales, or a similar role.
• Strong experience in handling **RFP, RFQ, RFI, EOI, and government/corporate tender documentation**.
• Excellent understanding of **tender compliance and proposal submission processes**.
• Strong business writing and documentation skills.
• Excellent **MS Excel, Word, and PowerPoint** skills.
• Strong analytical and problem\-solving abilities.
• Ability to understand complex business and technical requirements and convert them into clear proposal responses.
• Strong coordination and stakeholder\-management skills.
• Excellent attention to detail, particularly when working with large tender documents and multiple annexures.
• Ability to manage **multiple proposals with tight deadlines**.
• Good communication skills, both written and verbal.

• *Preferred Experience**

Candidates with experience in any of the following areas will be preferred:

• **BFSI / Banking / Fintech**
• Loyalty \& Rewards
• IT / SaaS / Technology Solutions
• Digital Transformation
• Government / PSU tenders
• Enterprise solution proposals
• Presales and bid management

Pay: ₹400,000\.00 \- ₹700,000\.00 per year

Benefits

• Flexible schedule
• Health insurance
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person