Tender Executive

Job Description: Tender \& Sales CoordinatorPosition OverviewWe are looking for an experienced and detail\-oriented **Tender \& Sales Coordinator** to oversee our end\-to\-end bidding process and support key sales operations. In this role, you will be responsible for sourcing business opportunities, compiling techno\-commercial bid documents, coordinating with internal cross\-functional teams, and managing daily sales administration functions, including quotation generation and MIS tracking.

The ideal candidate will have at least **3\-5 years of hands\-on experience** in public and private procurement portals (such as GeM, e\-Procurement, Ariba, NCDFI) and a strong proficiency in **Tally**.

Key Responsibilities1\. Tender \& Bid Management

• **Tender Sourcing \& Evaluation:** Proactively track, collate, and vet incoming tender opportunities, RFPs, and RFQs across various search engines, e\-procurement portals, and market intelligence channels.
• **Requirements Analysis:** Review tender documentation to identify submission deadlines, project timelines, pre\-qualification criteria, technical specifications, and submission guidelines.
• **Bid Preparation \& Compilation:** Coordinate, prepare, and assemble high\-quality techno\-commercial proposals, tender questionnaires, and pre\-qualification documents for both online and offline submissions.
• **Portal Management:** Handle end\-to\-end bid submissions across government and private procurement platforms, including **GeM**, state/central **e\-Procurement portals**, and private e\-tendering portals such as **Ariba** and **NCDFI**.
• **Cross\-Functional Coordination:** Collaborate closely with internal stakeholders (technical, legal, finance, and operations teams) to collect required technical documents, credentials, and references.
• **Compliance \& Compliance Maintenance:** Manage essential bid requirements, including Digital Signature Certificate (DSC) renewals, Earnest Money Deposits (EMD), Bank Guarantees (BG), and server/portal troubleshooting.
• **Document Quality Assurance:** Ensure all outgoing submissions strictly comply with tender requirements and maintain company branding standards (formatting, typography, logos, and structure).
• **Deadline Tracking:** Rigorously monitor submission timelines to ensure 100% on\-time delivery, including physical checking, binding, packing, and dispatch for offline tenders.

2\. Sales Coordination \& Administration

• **Sales Documentation:** Prepare accurate quotations, Proforma Invoices (PI), and customer\-facing commercial documentation.
• **MIS \& Reporting:** Maintain up\-to\-date Sales and Collection MIS reports to track order pipeline, revenues, and pending payments.
• **Accounting System Entries:** Execute daily sales entries, collection entries, and client records accurately using **Tally**.
• **Stakeholder Support:** Act as a central point of contact between sales teams, management, and clients to ensure smooth order processing and timely execution.

Key Qualifications \& Requirements

• **Experience:** Minimum **3\-5 years** of proven experience in end\-to\-end tendering and sales coordination.
• **Technical Expertise:** Hands\-on experience with:
• Government Portals: **GeM Portal**, **e\-Procurement Portals**.
• Private Portals: **Ariba**, **NCDFI**, and custom private procurement tools.
• Accounting Software: Strong working knowledge of **Tally**.
• **Bidding Knowledge:** Familiarity with techno\-commercial bids, RFP/RFQ/RQQ frameworks, EMD/BG processing, and DSC management.
• **Soft Skills:** Excellent organizational, time management, and multi\-tasking skills with extreme attention to detail.
• **Communication:** Strong written and verbal communication skills for effective cross\-departmental and client coordination.

• *If interested, send your resume to hr@satol.net**

Job Types: Full\-time, Permanent

Pay: ₹30,000\.00 \- ₹40,000\.00 per month

Benefits

• Provident Fund

Work Location: In person