Tender & Procurement Executive

• *About the Role**

We are looking for a detail\-oriented and proactive **Procurement \& Tender Executive** to manage the end\-to\-end tendering process. The ideal candidate will be responsible for identifying tender opportunities, preparing bid documents, ensuring compliance with tender requirements, coordinating with internal and external stakeholders, and supporting contract management activities.

• *Key Responsibilities**

• *Tender Identification \& Evaluation**

• Monitor tender portals, e\-procurement websites, and newspapers for new business opportunities.
• Review and analyze tender documents such as RFPs, RFQs, EOIs, and ITTs.
• Assess eligibility criteria, project requirements, risks, and profitability before bid submission.

• *Documentation \& Proposal Preparation**

• Prepare, compile, and submit tender documentation as per client requirements.
• Coordinate with technical, finance, legal, and operations teams to gather necessary inputs.
• Ensure all supporting documents, registrations, certifications, and financial records are accurate and up to date.
• Draft and review technical and commercial proposals.

• *Compliance \& Submission**

• Ensure complete compliance with tender requirements and submission guidelines.
• Verify BOQs, pricing details, and cost estimates before submission.
• Submit tenders through online and offline channels within specified deadlines.
• Maintain accurate records of submitted bids and correspondence.

• *Vendor \& Client Coordination**

• Liaise with government departments, clients, and vendors for tender\-related clarifications.
• Attend pre\-bid meetings and site visits as required.
• Address client queries and submit clarifications or addendums promptly.

• *Costing \& Pricing Support**

• Assist in preparing cost estimates and pricing strategies.
• Work closely with the finance team to ensure competitive and profitable pricing.
• Conduct market research and competitor analysis.

• *Contract Management Support**

• Review contract terms and conditions.
• Support contract negotiation activities.
• Assist with post\-award documentation and project handover processes.

• *Record Keeping \& Reporting**

• Maintain and update tender databases, including submitted, won, and lost bids.
• Generate periodic reports on tender performance and success rates.
• Track bid bonds, EMDs, and performance guarantees.

• *Compliance \& Regulatory Requirements**

• Ensure adherence to company policies and procurement regulations.
• Stay updated on government procurement guidelines and industry standards.

• *Required Skills \& Qualifications**

• Strong analytical, organizational, and problem\-solving skills.
• Excellent attention to detail and documentation abilities.
• Knowledge of tendering platforms such as **GeM**, eProcurement portals, and other government procurement systems.
• Proficiency in **MS Excel, Word, and PowerPoint**.
• Good communication, coordination, and negotiation skills.
• Ability to manage multiple tasks and meet strict deadlines.

• *Preferred Experience**

• 0\-2 years of experience in tendering, bid management, procurement, or related administrative functions.

• *What We Offer**

• Competitive salary package.
• Opportunity to work on government and corporate tendering projects.
• Professional growth and career development opportunities.
• Collaborative and supportive work environment.

Job Type: Full\-time

Pay: ₹25,000\.00 \- ₹30,000\.00 per month

Work Location: In person