Workplace Delivery Assistant Manager

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Assistant Facility Manager

Work Dynamics

What this job involves

MAJOR RESPONSIBILITIES

Transforming to the Workspace Team of the future

Commitment to deliver the best level of service every time through obsessive level of attention detail

Ensures resets back to agreed format, including owning Clear Deck policy / Lost property process enactment and associated reporting to Workspace Experience team to allow for onward sharing with LOBs

Proactive checks to agreed schedule, reviewing ping reports from with a proportion after business hours so Occupants come back to refreshed and clean Workspace

Ensure there is a highly proactive, responsive, dynamic and agile team

Client/Stakeholder Management (in support of the Site lead)

Comply with all requirements of the Client contract and meet or exceed Key Performance Indicators

Deliver an exceptional quality of service to the Client, as reflected by Client feedback

Leadership / Staff Management

Actively encourage an environment that supports teamwork, co\-operation, service and performance excellence and personal success

Proactively manage the team to deliver Delight

Develop the team through performance assessments and training, managing staff workload through correct resourcing and developing a succession plan for key team members and on\-site Vendors

Operations Management

Functional operational control to deliver excellence every time

Implement service tasks, procedures and policies and measure performance

Review and spot\-check suppliers/service providers performance to ensure contractual obligations are delivered

Understand the operational \& technical requirements of the site and ensure that current contracts are maintained to provide necessary supplies and services

Provide comprehensive Workspace management for the office premises

Implement and manage the change control process

Resolve user's complaints and concerns with solutions and follow up

Be able to resolve problems or improve operations

Implementation of service task, procedures and policies

Prepare risk assessments for self\-delivery

Assist with critical out\-of\-hours issues \& participate as a key team member in responses to emergency situations

Report building incident following with set escalation channels with measures and solutions

Responsible for monitoring and managing staff performance with criteria set in Individual Performance Management

Coordinate, manage and oversee vendors to perform a wide range of Workspace\-related services

Ensure service deliverables meet SLAs and KPIs

Work with all related parties on timely delivery of all services

Ensuring up to date information on Client’s Property Services SharePoint

When necessary raise risks to Workspace Experience Site Lead for further investigation

Continuous Improvement implementation

Cost saving mind\-set that drives value for service as every level

Conduct data analysis report when necessary

Support with critical out\-of\-hours issues \& participate as a key team member in responses to emergency situations

Resets back to agreed format, including owning Clear Deck policy / Lost property process enactment and associated communication/ information to Workspace Experience team to allow for onward sharing with LOBs

Proactive checks to agreed schedule, reviewing ping reports from with a proportion after business hours so Occupants come back to refreshed and clean Workspace.

Responsible for facility inspections on tool as per agreed format.

Support extended for Budget forecasting and preparation as and when required.

Proactive audit of stock levels and raise purchase requisition as per approved budget.

Proactively check on C\&I works to be done at site and accordingly take approvals to conduct the works.

Audit and closure of Open PO’s.

Extended support in MMR and weekly deck preparation.

Regular audit and ensure closure of Service tickets adhering to timelines.

• *Sounds like you? to apply you need to have:**

• *CANDIDATE SPECIFICATION:** KEY SELECTION CRITERIA

Ideal Experience

Experience of 4 \+ years in hospitality/facility management

An added benefit would be a Bachelor’s degree in facilities management, building, business or other related field; however, this is not a must.

Excellent verbal and written communication skills as well as presentation skills

Able to adapt in a fast\-paced working environment and versatile in meeting client changing needs and requirements

Strong analytical, organization and administration skills

Critical Competencies for Success (with corresponding ‘I am JLL behaviours’)

Client Focus \& Relationship Management – ‘I Value my Customers’

Demonstrates proactive \& professional approach to customer service and stakeholder engagement

Has a natural hospitality\-orientated communications acumen

Ability to interact with a wide range of client staff, including senior levels

Ability to manage conflict and balance between client and firm requirements

Has a customer service oriented attitude

People Management and Team Leadership – ‘I am a Team Player’

Ability to lead team effectively, train them well and promote open, constructive and collaborative relationships at all levels

Program Management \& Organizational Skills – ‘I am Proactive’

Excellent planning \& organizational skills to prioritize work and meet tight deadlines

Proven ability to manage multiple and complex operational matters on a daily basis

Problem Solving \& Strategic Thinking – ‘I am Innovative’

Capacity to deal with ambiguity and solve complex problems effectively

Analytical, proven ability to solve problems using a quantitative approach

Proven ability to employ holistic approaches and looks at long term solutions

Other Personal Characteristics

Detail focussed and proactive in nature

Self\-motivated

Exhibits honesty \& trustworthiness

Open to new ideas \& willing to challenge status quo

Works well with diverse teams from various countries/cultures

• *What we can do for you:**

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well\-being and growth

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

About JLL –

We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.