Officer / Executive – Inward \& Outward Processing and Bank Reconciliation
Job Purpose
To accurately process inward and outward transactions (receipts and payments), maintain the inward and outward register, and ensure timely and complete reconciliation of bank accounts, in full adherence to internal controls, regulatory requirements, and applicable Standard Operating Procedures (SOPs).
2\. Key Responsibilities
- **2\.1 Inward Processing***
- Receive, log, and verify all inward instruments, remittances, and credit advices against supporting documentation.
- Validate inward entries for correctness of beneficiary, amount, value date, and purpose, escalating discrepancies for resolution.
- Maintain an up\-to\-date inward register and ensure each entry is allocated to the correct account/ledger.
- Coordinate with relevant teams for application of unidentified or pending credits.
- **2\.2 Outward Processing***
- Prepare and process outward payments and remittances in accordance with authorised approvals and documentary backup.
- Verify outward instructions for completeness, authorisation limits, and beneficiary details before release.
- Maintain the outward register and ensure proper sequencing, dispatch, and acknowledgement of instruments.
- Track outward items through to settlement and follow up on returns, rejections, or non\-payment.
- **2\.3 Bank Reconciliation***
- Perform daily / periodic reconciliation of bank statements against the books of account and operational records.
- Identify, investigate, and clear reconciling items including unmatched debits/credits, outstanding entries, and timing differences.
- Track and follow up on long\-outstanding and unreconciled items until resolution.
- Prepare and circulate reconciliation statements within agreed timelines, with supporting notes on open items.
- Ensure month\-end and period\-end reconciliations are reviewed, signed off, and properly archived.
- **2\.4 Controls, Reporting \& Compliance***
- Operate within defined SOPs, maker\-checker controls, and segregation of duties.
- Maintain audit\-ready documentation and trails for all inward, outward, and reconciliation activity.
- Support internal audit, statutory audit, and regulatory reviews by providing required data and explanations.
- Highlight control gaps, exceptions, and process improvement opportunities to the reporting manager.
3\. Key Skills \& Competencies
- Sound understanding of banking transaction flows, clearing/settlement, and reconciliation principles.
- Strong attention to detail, accuracy, and numerical aptitude.
- Working knowledge of accounting systems, MS Excel (reconciliation tools, lookups, pivot tables), and bank portals.
- Ability to meet daily cut\-offs and reporting deadlines.
- Awareness of relevant regulatory and internal control requirements.
4\. Qualifications \& Experience
- Graduate in Commerce / Finance (B.Com / M.Com); CA Inter or equivalent preferred.
- 2–4 years of experience in banking operations, accounts, or reconciliation roles.
Pay: ₹15,000\.00 \- ₹30,000\.00 per month
Work Location: In person