Account Executive

BASALT AYURVEDA

Job Title: Account Executive

• *Department:** Accounts \& Finance
• *Location:** Morbi, Gujarat
• *Employment Type:** Full\-Time
• *Reporting To:** Accounts Manager / Finance Head / Management

1\. About Basalt Ayurveda

Basalt Ayurveda is committed to providing quality products and building a strong presence in the hospitality and wellness industry. We are looking for a detail\-oriented and responsible **Account Executive** to manage day\-to\-day accounting operations, maintain accurate financial records, and support the company's financial management and compliance activities.

2\. Job Objective

To ensure accurate and timely recording of financial transactions, maintain proper accounting documentation, manage receivables and payables, and support the smooth functioning of the company's accounts and finance department.

3\. Key Roles \& Responsibilities

A. Day\-to\-Day Accounting

• Maintain daily accounting entries, including sales, purchases, receipts, payments, and journal vouchers.
• Record all financial transactions accurately in accounting software.
• Maintain and update cash books, bank books, ledgers, and other accounting records.
• Verify invoices, bills, expense vouchers, and supporting documents before processing.
• Ensure proper filing and maintenance of financial documents.

B. Accounts Receivable \& Payment Follow\-Up

• Monitor customer outstanding balances and maintain an updated receivables report.
• Follow up with customers and the sales team regarding pending payments.
• Prepare customer outstanding statements and payment follow\-up reports.
• Record customer receipts and ensure timely reconciliation of accounts.
• Coordinate with the sales team to resolve discrepancies in invoices and payments.

C. Accounts Payable \& Vendor Management

• Verify supplier invoices, purchase bills, and expense claims.
• Maintain vendor ledgers and outstanding payment records.
• Coordinate with the purchase and management teams for payment approvals.
• Track payment due dates and prepare vendor payment schedules.
• Reconcile vendor accounts and resolve discrepancies.

D. GST, TDS \& Statutory Compliance

• Assist in the preparation and filing of GST returns, including GSTR\-1 and GSTR\-3B.
• Verify GST invoices, input tax credit records, and purchase and sales registers.
• Assist with TDS calculations, deductions, payments, and return preparation, wherever applicable.
• Maintain records required for statutory audits and tax compliance.
• Coordinate with external accountants, tax consultants, and auditors when required.

E. Bank Reconciliation \& Financial Reporting

• Perform regular bank reconciliation and investigate discrepancies.
• Reconcile customer and vendor ledgers periodically.
• Prepare daily, weekly, and monthly accounts reports.
• Assist in preparing expense statements, outstanding reports, and cash flow summaries.
• Support month\-end and year\-end closing activities.

F. Expense \& Petty Cash Management

• Maintain petty cash records and verify supporting bills.
• Record employee reimbursements and business expenses.
• Check expenses against approved budgets and company policies.
• Maintain proper documentation for all cash and bank transactions.
• Report unusual expenses or accounting discrepancies to management.

G. Inventory \& Purchase\-Sales Coordination

• Coordinate with the purchase, sales, and inventory teams to verify transaction records.
• Ensure purchase invoices and sales invoices are properly recorded.
• Assist in reconciling stock\-related financial records with inventory reports.
• Track credit notes, debit notes, sales returns, and purchase returns.
• Ensure accurate documentation for goods received and goods dispatched, wherever applicable.

H. MIS \& Management Support

• Prepare accounts\-related MIS reports as required by management.
• Maintain updated records of customer outstanding payments and vendor dues.
• Support financial data analysis and expense tracking.
• Provide accurate financial information to management for decision\-making.
• Perform additional accounts\-related duties assigned by the reporting manager.

4\. Required Skills \& Competencies

• Strong knowledge of basic accounting principles and bookkeeping.
• Working knowledge of GST, TDS, and applicable statutory compliance.
• Proficiency in Tally Prime or other accounting software.
• Good command of MS Excel, including formulas, filters, sorting, and data reconciliation.
• Strong numerical, analytical, and problem\-solving skills.
• Attention to detail and accuracy in financial records.
• Good communication and coordination skills.
• Ability to maintain confidentiality of financial information.
• Strong follow\-up, time management, and organizational skills.

5\. Educational Qualifications

• Bachelor's degree in Commerce (B.Com) is preferred.
• M.Com or relevant accounting qualifications will be an added advantage.
• Practical knowledge of accounting software and GST compliance is preferred.

6\. Experience Required

• 1–3 years of relevant experience in accounting or finance.
• Freshers with strong accounting fundamentals and practical software knowledge may also be considered.
• Experience in a manufacturing, trading, distribution, or hospitality\-related business will be an advantage.

7\. Key Performance Indicators (KPIs)

The Account Executive's performance will be evaluated on the following parameters:

• **Accounting Accuracy:** Accuracy and completeness of daily accounting entries.
• **Timely Entries:** Recording of sales, purchases, receipts, and payments within defined timelines.
• **Payment Follow\-Up:** Timely follow\-up and reporting of customer outstanding payments.
• **Bank Reconciliation:** Completion of bank reconciliation within the prescribed schedule.
• **Compliance Support:** Timely preparation of GST, TDS, and other applicable compliance records.
• **Vendor Reconciliation:** Timely reconciliation of vendor accounts and identification of discrepancies.
• **MIS Reporting:** Submission of accurate reports within agreed deadlines.
• **Documentation:** Proper maintenance and availability of accounting records.
• **Error Management:** Identification and timely resolution of accounting discrepancies.
• **Coordination:** Effective coordination with sales, purchase, inventory, and management teams.

8\. Personal Attributes

• Honest, disciplined, and responsible.
• Detail\-oriented with a systematic approach to work.
• Proactive in identifying and resolving accounting issues.
• Able to manage multiple tasks and meet deadlines.
• Committed to maintaining financial accuracy and confidentiality.

9\. Working Expectations

• Maintain daily updates of accounting activities.
• Complete assigned tasks within the defined timelines.
• Report pending payments, discrepancies, and compliance\-related concerns promptly.
• Follow the company's accounting procedures and approval processes.
• Maintain professional coordination with internal departments and external stakeholders.

• *Note:** The employee will be responsible for maintaining accurate accounting records and supporting financial controls in accordance with company policies and applicable statutory requirements.

Pay: ₹20,000\.00 \- ₹40,000\.00 per month

Work Location: In person