Admin and HR Executive

Job Description – Admin Executive

• *Department:** Administration \& HR
• *Designation:** Admin Executive
• *Location:** Plant / Manufacturing Unit
• *Reporting To:** Plant Head / HR Head

Job Objective

To manage all plant administration activities, contractor coordination, and recruitment processes while ensuring adequate manpower availability at all times. The key responsibility is to ensure that there is no shortage or deficiency of workers on the plant floor and that daily operations run smoothly without manpower\-related interruptions.

Key Responsibilities

• *1\. Manpower \& Contractor Management**

• Identify, coordinate, and manage manpower contractors for the plant.
• Ensure sufficient workers are available in all departments and shifts.
• Maintain a continuous supply of skilled, semi\-skilled, and unskilled manpower as per plant requirements.
• Coordinate with contractors to arrange replacement workers in case of absenteeism, attrition, or sudden manpower shortages.
• Monitor daily manpower attendance and deployment.
• Ensure there is no manpower shortage affecting plant operations.
• Maintain a database of contractors and their manpower availability.
• Regularly review contractor performance and manpower supply.

• *2\. Recruitment \& Hiring**

• Handle end\-to\-end recruitment activities for plant workers and staff.
• Coordinate with departments to understand manpower requirements.
• Source candidates through contractors, job portals, references, and local recruitment channels.
• Schedule interviews and coordinate selection and joining formalities.
• Ensure timely hiring to fill vacant positions.
• Maintain a recruitment tracker and monitor open positions until closure.
• Build a continuous pipeline of candidates to meet future manpower requirements.

• *3\. Plant Administration**

• Manage day\-to\-day administrative activities of the plant.
• Handle housekeeping, security, canteen, transport, and other facility\-related activities.
• Coordinate with vendors and service providers.
• Maintain administrative records, registers, and documentation.
• Ensure smooth functioning of all administrative services.
• Monitor and control administrative expenses.

• *4\. Attendance \& Workforce Coordination**

• Monitor daily worker attendance and absenteeism.
• Coordinate with contractors and department heads for manpower allocation.
• Track shift\-wise manpower requirements versus actual availability.
• Take immediate corrective action in case of manpower shortages.
• Maintain daily, weekly, and monthly manpower reports.

• *5\. Compliance \& Documentation**

• Ensure proper maintenance of contractor\-related documents.
• Coordinate for statutory compliance related to contract labour.
• Maintain employee and worker records.
• Ensure joining documentation, ID cards, and other required formalities are completed.
• Coordinate with HR and relevant departments for compliance requirements.

Key Performance Indicators (KPIs)

• Zero manpower shortage affecting plant operations.
• 100% fulfillment of approved manpower requirements.
• Timely replacement of absent or resigned workers.
• Reduction in absenteeism and manpower\-related production disruptions.
• Timely closure of recruitment requirements.
• Effective contractor management and performance.
• Smooth and efficient plant administration

Pay: ₹18,000\.00 \- ₹30,000\.00 per month

Work Location: In person