Admin Executive

To oversee day\-to\-day office operations, manages administrative staff, coordinates communication, and ensures organizational processes run smoothly.

• *Job Summary**

The Admin Executive manages office procedures, schedules meetings, maintains records, coordinates vendor services, and provides administrative support to management and department heads.

• *Key Responsibilities**

• **Office Operations \& Maintenance**
• Oversee daily administrative operations and maintain office cleanliness, layout, and safety.
• Manage office supplies, equipment, and stationery inventory; place reorders as needed.
• Coordinate with property managers, cleaning crews, IT support, and external repair/maintenance vendors.
• **Administrative \& Secretarial Support**
• Schedule internal/external meetings, manage executives' calendars, and arrange appointments.
• Prepare meeting agendas, draft minutes, and distribute follow\-up action items.
• Handle incoming calls, emails, and official correspondence.
• **Travel \& Event Coordination**
• Arrange domestic and international travel itineraries, including flights, hotels, visas, and local transport.
• Plan and execute internal company events, team outings, conferences, and celebrations.
• **Documentation \& Record Keeping**
• Maintain and update physical and digital filing systems, databases, and company directories.
• Draft letters, memos, reports, and presentations for management.
• Ensure compliance with company administrative policies and procedure documentation.
• **Basic Finance \& HR Support**
• Assist with basic bookkeeping, tracking office expenses, managing petty cash, and processing invoices/reimbursements.
• Support HR with onboarding logistics (e.g., setting up desks, issuing ID badges, organizing welcome kits).

• *Required Qualifications \& Skills**

• **Education \& Experience**
• Bachelor’s degree in Business Administration, Management, or a related field.
• 1–3\+ years of experience in an administrative or office management role.
• **Technical Skills**
• Proficiency in office productivity suites (Microsoft Office, Google Workspace).
• Familiarity with office management software, digital calendars, and basic expense/ERP software.
• **Soft Skills**
• Strong verbal and written communication skills.
• Excellent time management, organizational, and multi\-tasking abilities.
• Strong problem\-solving skills and attention to detail.
• Ability to maintain confidentiality and professionalism.

Pay: ₹20,000\.00 \- ₹30,000\.00 per month

Benefits

• Leave encashment
• Provident Fund

Work Location: In person