Admin Incharge

• *Job Description**

• *Position:** Admin Incharge
• *Department:** Administration
• *Location:** Kirti Nagar, New Delhi
• *Reporting To:** Administration Head
• *Working Hours:** 8:00 AM to 6:00 PM (Monday to Saturday)
• *Industry:** Infrastructure / EPC / MEP / Corporate Office

• *Job Summary**

The Admin Incharge will be responsible for overseeing and managing all administrative functions of the organization to ensure smooth day\-to\-day operations. The role requires strong coordination, facility management, vendor management, office administration, employee support, and compliance monitoring skills. The incumbent will act as a central point of coordination between employees, vendors, service providers, and management.

• *Key Responsibilities1\. Office Administration \& Facility Management**

• Ensure smooth functioning of office operations and administrative activities.
• Manage office infrastructure, housekeeping, security, pantry, and maintenance services.
• Monitor office cleanliness, safety, and workplace standards.
• Coordinate repair and maintenance of office equipment, furniture, and utilities.
• Ensure uninterrupted availability of office supplies and consumables.

• *2\. Vendor \& Asset Management**

• Manage and coordinate with vendors, service providers, and contractors.
• Obtain quotations, negotiate rates, and process vendor agreements.
• Maintain records of company assets, equipment, and inventory.
• Conduct periodic asset verification and inventory audits.
• Ensure timely renewal of AMC contracts and service agreements.

• *3\. Employee Support \& Coordination**

• Facilitate employee administrative requirements including ID cards, access cards, seating arrangements, and travel arrangements.
• Coordinate accommodation, transportation, and logistics support whenever required.
• Address employee administrative concerns and ensure timely resolution.
• Support HR in onboarding and induction activities for new employees.

• *4\. Travel \& Logistics Management**

• Arrange travel bookings, hotel accommodations, transportation, and logistics for employees and management.
• Coordinate vehicle management, fuel records, and transportation requirements.
• Maintain travel expense records and supporting documentation.

• *5\. Documentation \& Compliance**

• Maintain all administrative records, agreements, licenses, and statutory documents.
• Ensure timely renewal of office licenses, permits, insurance policies, and vendor contracts.
• Maintain proper filing systems for administrative documentation.
• Support audits by providing required records and documentation.

• *6\. Security \& Safety Management**

• Ensure implementation of office security procedures and visitor management systems.
• Coordinate with security agencies and monitor security personnel performance.
• Ensure compliance with workplace health, safety, and emergency preparedness requirements.

• *7\. Budget \& Cost Control**

• Monitor administrative expenses and maintain cost\-effective operations.
• Prepare monthly expense reports and administrative MIS.
• Identify opportunities for cost optimization and process improvements.

• *8\. Reporting \& MIS**

• Prepare daily, weekly, and monthly administrative reports.
• Maintain records related to attendance, office expenses, assets, and vendor performance.
• Provide regular updates to management regarding administrative operations.

• *Key Skills \& Competencies**

• Strong administrative and organizational skills
• Vendor and facility management expertise
• Excellent communication and interpersonal skills
• Problem\-solving and decision\-making abilities
• Documentation and record management
• Cost control and budgeting knowledge
• Time management and multitasking capability
• Strong coordination and follow\-up skills

• *Technical Skills**

• MS Office (Excel, Word, PowerPoint, Outlook)
• Administrative Documentation \& MIS Reporting
• Inventory \& Asset Management
• Vendor Management
• Basic Knowledge of Compliance and Facility Management

Pay: ₹25,000\.00 \- ₹35,000\.00 per month

Benefits

• Leave encashment
• Provident Fund

Experience

• Office management: 3 years (Required)

Location

• Kirti Nagar, Delhi, Delhi (Required)

Willingness to travel

• 100% (Required)

Work Location: In person