Administrative Assistant

• *Administrative Assistant , 2\+yrs exp , Kochi**

Position: Administrative Assistant

Industry: Interior Design \& Architecture

Location: Vytilla , KochiSalary: Upto 20000 (Based on Experience)

• *Key Responsibilities**

• **Calendar Management:** Manage the MD’s daily calendar, fix appointments, schedule internal team syncs, and coordinate client meetings.
• **Travel Coordination:** Book flights, hotels, and local transit for the MD and project site visits.
• **Gatekeeping \& Communication:** Screen incoming phone calls, answer inquiries, and draft professional emails, letters, and memos on behalf of the MD.
• **Meeting Documentation:** Attend key management meetings, take minutes of meetings (MoMs), and track action items.
• **Client \& Vendor Liaison:** Act as the first point of contact for clients, contractors, material vendors, and consultants via phone, email, and front\-desk visits.
• **Design \& Project Support:** Assist project teams by organizing digital/physical design files, tracking project deadlines, and maintaining material sample libraries.
• **Documentation \& Filing:** Maintain well\-organized digital (Google Workspace / OneDrive) and physical filing systems for contracts, vendor bills, and client proposals.
• **Inventory \& Supplies:** Monitor and reorder office stationery, pantry items, and basic site\-office supplies

Required Skills \& Qualifications

• **Experience:** 1 to 3 years of experience as an administrative assistant, executive secretary, or front\-office coordinator (preferably within design, architecture, or creative agencies).
• **English Communication:** Must be able to draft formal client emails, business proposals, and handle phone conversations professionally.
• **Computer \& Technical Skills:**

Proficiency in **Microsoft Office Suite** (Word, Excel, PowerPoint, Outlook) or **Google Workspace** (Gmail, Docs, Sheets, Drive).Familiarity with basic PDF editors, digital filing, and video\-conferencing tools (Zoom, Google Meet, Microsoft Teams).

Interested candidates are requested to share their updated resume to ashley@affable.in or contact 9539310003

Work Location: In person