Administrative Coordinator

About the job

• *Job Description – Administrative Assistant**

• *Position Details**

• *Job Title:** Administrative Assistant\\Coordinaor

• *Company:** Shazia Rice Brand of HR Exports Private Limited

• *Location:** Delhi

• *Employment Type:** Full\-Time

• *Experience:** 6 Months to 1 Year

• *Qualification:** Any bachelor’s degree

• *HR Contact no\-7470740948**

• *Reporting To: Executive Assistant (EA) to the CEO/Director**

• *Job Summary**

We are seeking a highly organized, proactive, and detail\-oriented Administrative Assistant to provide administrative and coordination support to the Executive Assistant (EA) of the CEO/Director. The ideal candidate should possess excellent communication skills, strong follow\-up abilities, and the capability to coordinate effectively with multiple departments while maintaining professionalism and confidentiality.

• *Company:** Shazia Rice Brand of HR Exports Private Limited

Shazia Rice is the flagship brand of HR Exports Private Limited, a rapidly growing company in the FMCG industry specializing in premium\-quality rice products. With a strong commitment to quality, innovation, and customer satisfaction, the company has established a trusted presence in both domestic and international markets.

• *Key Responsibilities**

1\. Professional Email Communication

• Draft, review, and send professional emails to internal teams and external stakeholders.
• Handle official business correspondence on behalf of the EA and management.
• Ensure timely, accurate, and professional communication while maintaining confidentiality.

2\. Department Coordination \& Follow\-up

• Coordinate and follow up with all departments regarding assigned tasks, deadlines, and action items.
• Track pending work and provide timely status updates to the EA and management.
• Ensure smooth communication and collaboration across departments.

3\. Meeting Scheduling \& Coordination

• Schedule meetings, appointments, conferences, and business discussions for the CEO/Director and EA.
• Prepare meeting agendas, calendar invites, and coordinate meeting logistics.
• Record meeting minutes and follow up on action points to ensure timely completion.

4\. Documentation \& Record Management

• Prepare, organize, maintain, and update company documents, reports, presentations, and official records.
• Maintain both digital and physical filing systems.
• Ensure documents are accurate, confidential, and easily accessible when required.

5\. Administrative Support

• Assist in preparing reports, presentations, letters, and business correspondence.
• Handle incoming calls, visitors, courier management, and office communication professionally.
• Provide day\-to\-day administrative support to the Executive Assistant and senior management.
• Maintain confidentiality of executive information and company records.

6\. Office Coordination

• Coordinate with internal teams, vendors, and service providers whenever required.
• Support the smooth functioning of office administration and daily operations.
• Assist in organizing meetings, company events, training sessions, and other official activities.

7\. Other Responsibilities

• Maintain professional relationships with employees and external stakeholders.
• Ensure timely completion of assigned administrative tasks.
• Perform additional duties assigned by the Executive Assistant, CEO, or Director.

Required Skills

• Excellent written and verbal communication skills.
• Professional business email drafting skills.
• Strong follow\-up and coordination abilities.
• Excellent organizational and multitasking skills.
• Good knowledge of MS Office (Word, Excel, PowerPoint, Outlook).
• Strong documentation and record\-keeping skills.
• Attention to detail and accuracy.
• Ability to handle confidential information with discretion.
• Strong time management and problem\-solving abilities.

• *Why Join HR Exports Private Limited – Shazia Rice?**

· Opportunity to build and expand an established FMCG food brand.

· Lead innovative product development initiatives with significant business impact.

· Work in a dynamic, collaborative, and growth\-focused environment.

· Completive compensation and career advancement opportunities.

· Exposure to product innovation, market expansion, and strategic business

· development.

Pay: ₹15,000\.00 \- ₹20,000\.00 per month

Work Location: In person