AM Back Office Procurement | Vadodara CC

Job Description

• *JOB****DESCRIPTION**

• *Position****Title:**

AM \- Back Office Executive – Non\-Ferrous Procurement

• *Function/Department:**

• *Position****Grade:**

P1\.4

• *Reportsto:**

• *Location/Region: Vadodara**

• *ApprovedBy:Head()**

• *Job****Purpose**

• *Direct****Reports**

• *Key****Figures**

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The role is responsible for providing back\-office support to the non\-ferrous procurement function by managing procurement documentation, purchase orders, contracts, vendor coordination, supply chain follow\-up, account reconciliation, and coordination with plants to ensure smooth and timely procurement operations.

TeamSize

Budget

\-

• *Main****Responsibilities,****Authorities****\&****Accountabilities**

• Prepare, process, and maintain purchase orders for copper, aluminium, and other non\-ferrous metals as per approved terms and procurement requirements.

• Support contract management activities including documentation, tracking of validity, delivery schedules, commercial terms, and compliance requirements.

• Coordinate with vendors for order confirmation, dispatch details, delivery timelines, invoices, debit/credit notes, and required documentation.

• Coordinate with plants for material requirements, delivery status, goods receipt, quality\-related updates, and pending documentation.

• Track supply chain movement and follow up for timely dispatch, transit updates, receipt of material, and closure of open purchase orders.

• Maintain vendor master data, procurement records, rate contracts, order files, and supporting documents in an organized manner.

• Assist in reconciliation of vendor accounts, purchase orders, invoices, payments, material receipts, and pending claims.

• Follow up with accounts, finance, logistics, stores, and plant teams for resolution of invoice mismatches, payment issues, and reconciliation differences.

• Prepare regular reports on open purchase orders, pending deliveries, vendor balances, contract status, and procurement MIS.

• Ensure compliance with internal procurement processes, approval matrix, documentation standards, and audit requirements.

• *Requirements,Skills\&****Competencies**

• *Qualification and Experience**

================================

• Graduate in Commerce, Business Administration, Supply Chain, or any relevant discipline.

• 5–6 years of experience in procurement, preferably in non\-ferrous metals such as copper and aluminium.

• Accounting background or working knowledge of accounts reconciliation is preferable.

• Experience in handling procurement documentation, purchase orders, vendor coordination, and plant coordination will be an added advantage.

• *Required Skills and Competencies**

====================================

• Good understanding of procurement processes, purchase orders, contracts, and vendor documentation.

• Working knowledge of non\-ferrous metals, especially copper and aluminium, will be preferred.

• Strong coordination skills with the ability to follow up effectively with vendors, plants, logistics, finance, and internal stakeholders.

• Basic accounting knowledge with ability to support reconciliation of vendor accounts, invoices, payments, and material receipts.

• Good working knowledge of MS Excel, Oracle/ERP/SAP or similar procurement systems, and MIS reporting.

• Strong attention to detail, documentation discipline, and ability to manage multiple open items.

• Good written and verbal communication skills.

• Ability to work under timelines and support business continuity in procurement operations.

• *Preferred Background**

========================

Candidates with prior experience in procurement back\-office operations for copper, aluminium, base metals, engineering raw materials, or manufacturing/plant\-based procurement will be preferred. Exposure to accounting, vendor reconciliation, Oracle/ERP systems, and supply chain coordination will be an added advantage

Job Snapshot

Updated Date

31\-10\-2026

Job ID

JOB\_5512

Department

Procurement

Location

Vadodara, Gujarat, India

Employee Type

STAFF