Required Skills

Job Description

Age Limit : Upto 45 Yrs (as of March 31, 2026\)

Essential Qualification : Graduate in any discipline from a recognized university (Master’s Degree preferred). 1\. Minimum 2 years of experience in a officer /similar capacity in a reputed academic or research institution / Research establishment / Central / State Govt. / PSU and other autonomous bodies or a Private organization of repute. 2\. English Typing speed: 30 w.p.m. in English. 3\. Hands\-on experience with office software (MS Office, scheduling tools, email management, etc.)

. Desirable : **English Stenography speed: 60 wpm in English.** Proficiency in English \& good communication skills.

*Excellent organizational and time\-management abilities.** Professional etiquette, discretion, and proactive problem\-solving skills.

*Ability to work under pressure and independently with minimal supervision.** Familiarity with the functioning and protocols of academic/research institutions.

Job Profile :\- Role Overview: The Assistant (Director’s Office) serves as a key administrative and confidential aide, responsible for managing the Director’s office, coordinating high\-level communications, maintaining professional decorum, and ensuring smooth daily functioning. The role demands discretion, efficiency, and the ability to multitask in a dynamic academic and research environment. Key Responsibilities: 1\.Executive Support \& Office Management:

*Manage the Director’s daily calendar, appointments, and travel schedules.** Maintain records, files, and documentation relevant to the Director’s office.

*Handle incoming/outgoing communication, screening calls, emails, and correspondence.** Draft, proofread, and prepare confidential letters, memos, and reports. **Prepare the bills in regards to the Director’s Office / Travel etc**

Coordinate logistics for meetings, conferences, and academic events chaired by the Director.

2\. Liaison \& Communication:**Act as a liaison between the Director’s office and internal departments, faculty, students, government bodies, and external stakeholders.** Handle protocol duties for visits by dignitaries, officials, and international delegates.

*Follow up on actionable items and decisions from the Director’s meetings and ensure timely implementation.**

*3\. Confidentiality \& Documentation:** Maintain strict confidentiality on sensitive matters. **Record minutes of meetings, keep track of institutional communication, and manage data for reporting purposes.**

*4\. Administrative \& Coordination Functions:** Support administrative processes including academic council meetings, board meetings, etc., as required by the Director.

*Coordinate with HR, Accounts, Administration, and Research units for tasks routed through the Director’s office. Any other related job assigned by the officer\-in\-charge, management from time to time.**