Job Description

*Job Title: Billing \& Purchase Executive**

*Department:** Operations / Finance

*Location:** Bangalore Urban

*Role Overview**

The Billing \& Purchase Executive is responsible for ensuring accurate billing, timely processing of GRNs, vendor reconciliations, and maintaining audit\-ready documentation. The role requires strong attention to detail, disciplined record management, and coordination with procurement, warehouse, finance, and vendor teams to ensure seamless transaction flow and compliance.

*Key Responsibilities**

*1\. Billing \& GRN Management**

Ensure **100% accuracy in GRN (Goods Receipt Note)** entries for all inbound shipments.
Process and post **credit notes** related to RTO, Sales Returns, and adjustments on the **same working day**.
Identify, report, and support resolution of any **billing or GRN mismatches** on a daily basis.
Maintain batch details, pricing corrections, and billing updates **accurately and without delay**.

*2\. Documentation \& Audit Compliance**

Print and file **daily GRN and audit reports** before shift end.
Maintain systematic **invoice filing** for all vendor and customer transactions ensuring **≤1% error rate**.
Ensure all billing\-related records (Invoices, GRNs, Credit Notes, Batch Corrections) are **audit\-ready** at month\-end.
Adhere strictly to documentation calendar and reporting timelines.

*3\. Vendor Coordination \& Reconciliations**

Work closely with vendors and internal stakeholders to ensure **smooth settlement** of invoices and credit notes.
Assist in monthly/quarterly **account reconciliations** to prevent financial discrepancies.

*4\. Learning \& Process Improvements**

Attend at least **1 learning/training session per month** related to billing, compliance, ERP, or Excel.
Propose **at least one process or automation improvement** idea each month to increase speed, accuracy, or efficiency.

*Key Skills \& Competencies**

Strong knowledge of billing processes and documentation
Basic understanding of procurement and supply chain workflows
Comfort working with ERP or billing software (Tally / Zoho / SAP / or equivalent)
Good Excel proficiency (VLOOKUP, Pivot Table preferred)
High attention to detail and accuracy
Strong organizational and filing discipline
Ability to identify and resolve discrepancies proactively

*Educational \& Experience Requirements**

Bachelor’s degree in Commerce, Business Administration, Accounts, or equivalent.
1–3 years of experience in **billing, accounts, procurement, or operations** in a similar environment.
Experience in pharma / retail / logistics domains is an added advantage (optional based on company).

Pay: ₹25,000\.00 \- ₹29,000\.00 per month