Location: Pune \& PCMC
Experience: 10–12 Years in Billing, Contracts, Vendor Management, and Inter\-departmental Coordination in the Construction/Real Estate Sector
Qualification: B.E./B.Tech in Civil Engineering
+ Review and approve Work Allotments prepared by the team, ensuring all vendor scopes are clearly defined and documented as per site instructions, with a focus on accuracy and timeliness.
+ Lead and monitor all Contract Allotment activities including documentation, data integrity, compliance, and MIS reporting, ensuring consistency and zero errors across all processes.
+ Supervise the end\-to\-end Vendor Registration process and ensure all statutory compliance documents are collected and verified without delays.
+ Review and ensure the timely generation and dissemination of weekly reports on pending vendor requests to all concerned HODs for prompt action and resolution.
+ Ensure strict adherence to timelines for forwarding Work Allotments to the billing team, minimizing any delays in processing and invoicing.
+ Collaborate with the Site and Accounts teams for timely processing of Retention Dues post project closure, ensuring all supporting documentation is in order.
+ Guide the team in collecting and validating vendor Balance Confirmations, Credit Notes, and GST Compliance details on a periodic basis.
+ Provide the Site team with up\-to\-date Rate Data to facilitate effective and timely decision\-making during rate negotiations.
+ Build and maintain a centralized project\-wise vendor database, including historical and ongoing work allotments, and ensure it's accessible to HODs and management when required.
+ Develop a structured database of prospective vendors, capturing their interest and capabilities for potential work opportunities, and share the same with relevant decision\-makers.
+ Mentor and lead the billing team, ensuring process discipline, professional development, and alignment with company goals.