Hi! I’m **Swapnicah Jain**, founder of a digital marketing and brand growth agency. I’ve been working with global brands for over 13 years, from fashion and skincare to wellness, coaches, and salons. I mostly work 1:1 with my clients and now I’m ready to welcome **one grounded, reliable person** to join me closely in this next phase of growth.
I’m looking for a **full\-time Executive Assistant** who can work with me **from my office in Sector\-63, Noida**. I run a small, peaceful setup and are looking for someone who can hold space with us, support operations, and grow into a strong pillar for the business.
You will be working as my **right hand**, helping me stay focused on income\-generating and CEO\-level tasks.
1\. Calendar, Scheduling \& Time Protection
- Manage my **daily and weekly calendar** — Zoom meetings, client calls, breaks, family time
- Book calls through Topmate, Calendly, etc.
- Send gentle reminders for appointments
- Manage content creation and scheduling for my LinkedIn profile
2\. Client Communication \& Inbox Management
- Sort and respond to client emails
- Follow up on leads, overdue payments, feedback, and check\-ins
- Send welcome/intake forms or client onboarding emails
- Draft basic replies or assign urgent messages to me only
3\. Project \& Team Coordination
- Use tools like **Asana, Slack, Notion, or Trello** to track team and freelancer work
- Follow up with my designers, editors, developers, etc.
- Create weekly check\-in reports for all active client projects
- Working for all the clients that our agency has.
4\. Content \& Campaign Prep
- Prepare **Instagram, LinkedIn, or newsletter content** for review
- Upload approved content to scheduling tools (like Hootsuite, Planoly, Later, or Buffer)
- Send reminders for reels/posts/ads I need to approve via Asana
- Coordinate with other team members for missing assets
5\. Website \& Digital Asset Support
- Update text/images on Wix Studio or WordPress (basic level)
- Organize files, images, testimonials, case studies
- Maintain Google Drive or Dropbox so everything is easy to find
6\. Basic Client Operations
- Should be well versed with using AI tools
- Send invoices, receipts, and proposals
- Track weekly income/expenses in a basic spreadsheet
- Maintain a CRM or Notion database of clients and leads
7\. Personal Assistant Crossovers (Optional)
- Help book travel, hotel stays for my retreats or vacations
- Order supplies, decor, or ritual tools for office
- Track birthdays or special dates of family, team, or VIP clients
You’re the right fit if
- You’re someone who’s **calm, trustworthy, and organized**
- You like working in a quiet environment without chaos
- You’re okay being part of a small setup (not a corporate space)
- You’re naturally proactive and like to *get things done*
- You’re **comfortable working closely with me**
- You live near or can easily commute to Noida Sector\-63
Timings \& Salary
- Full\-time \| Monday–Saturday \- Timings\- 1 pm \- 8 pm in the office, but should be flexible based on my availability, as I work with US clients mostly.
- In\-Office (Work\-from\-home allowed on select days\- if approved)
- Salary: ₹10,000 – ₹30,000/month depending on experience
Why work with me?
You’ll be working directly with me and not lost in a big team. I’ll involve you in creative discussions, client work, and decision\-making. I value calm energy, clear communication, and loyalty. If we vibe well, this role can grow into operations or creative lead in the future.
Job Type: Full\-time
Pay: ₹10,000\.00 \- ₹26,000\.00 per month
Benefits
Application Question(s)
- Are you comfortable working usually from 1 to 8 pm from office and then should be also available 2 hrs at night. The work hours have to be flexible as you will be working as my assistant and I mostly work in the US hours
Experience
- Social media marketing: 1 year (Preferred)
Language
Work Location: In person