EA to CEO

• *About STEM Learning**

STEM Learning Pvt. Ltd. is a CSR\-funded social enterprise working in STEM education, operating across 29 states and 400\+ districts in India with a workforce of approximately 200 employees. The organisation partners with corporates, government bodies, and schools to improve STEM learning outcomes at scale.

• *Position Summary**

The Executive Assistant (EA) to the CEO will serve as a trusted right hand to the Chief Executive Officer, managing the CEO's calendar, communications, travel, and priority workflows, while also acting as a coordination point between the CEO's office and functional leaders across the organisation. The role demands high discretion, sharp judgement, and the ability to operate independently in a fast\-moving, mission\-driven environment.

• *Key Responsibilities**

• **Calendar \& Time Management**

◦ Own and proactively manage the CEO's calendar, resolving scheduling conflicts and prioritising time against organisational priorities.

◦ Prepare the CEO for each meeting with relevant briefs, background material, and follow\-up items.

• **Communication \& Correspondence**

◦ Triage and draft responses to the CEO's email and other correspondence; flag items requiring the CEO's personal attention.

◦ Draft, proofread, and format internal and external communications, presentations, and reports on the CEO's behalf.

• **Meeting \& Stakeholder Coordination**

◦ Coordinate board meetings, leadership reviews, and external stakeholder meetings, including agenda preparation and minutes.

◦ Track action items arising from CEO meetings and follow up with functional owners to ensure closure.

◦ Act as a liaison between the CEO's office and department heads (HR, Programs, Finance, CSR Partnerships) on time\-sensitive matters.

• **Travel \& Logistics**

◦ Plan and book domestic and international travel, accommodation, and itineraries for the CEO.

◦ Manage travel\-related expense reporting and reconciliation.

• **Documentation \& Confidentiality**

◦ Maintain organised, confidential records of correspondence, contracts, and strategic documents.

◦ Handle sensitive organisational, donor, and personnel information with strict discretion.

• **Special Projects**

◦ Support the CEO on ad hoc strategic initiatives, research, and pitch material preparation (e.g., board decks, donor presentations, new business\-line proposals).

◦ Assist in tracking organisation\-wide priorities and deadlines on behalf of the CEO's office.

• *Required Qualifications \& Experience**

• Bachelor's degree required; MBA or equivalent postgraduate qualification preferred.
• 3–6 years of experience as an Executive Assistant, Chief of Staff, or similar role supporting CXO\-level leadership, preferably in a nonprofit, CSR, or fast\-paced startup environment.
• Demonstrated experience managing complex calendars, travel, and correspondence for senior leadership.

• *Skills \& Competencies**

• Excellent written and verbal communication skills in English (Hindi/regional language a plus).
• High proficiency in MS Office / Google Workspace (Docs, Sheets, Slides, Calendar).
• Strong organisational skills with meticulous attention to detail.
• Sound judgement and the ability to exercise discretion with confidential information.
• Ability to multitask, prioritise, and remain composed under time pressure.
• Proactive, solution\-oriented mindset with strong stakeholder\-management ability.
• Comfort working across both corporate\-office and field/programmatic contexts.

• *Reporting Relationship**

This position reports directly to the Chief Executive Officer and works in close coordination with the Strategic HR function and other department heads.

Pay: ₹25,000\.00 \- ₹60,000\.00 per month

Benefits

• Leave encashment
• Paid time off

Work Location: In person