Executive Assistant (EA) to Founder – Founder's Office Representative

• *Job Title: Executive Assistant (EA) to Founder – Founder's Office Representative**

• *Company:** Soul Miracles
• *Location:** Sector 48, Sohna Road, Gurugram
• *Experience:** 4–10 Years
• *Gender:** Male / Female
• *Working Days:** 6 Days a Week (Monday to Saturday)
• *Working Hours:** 09:30 AM – 06:30 PM
• *Reporting To:** Founder – Dr. Manmit Kumarr

• *About Soul Miracles**

Founded in 2017 by Dr. Manmit Kumarr, Soul Miracles is an experiential spirituality platform dedicated to helping individuals transform their lives through spirituality, self\-awareness, and personal development.

The journey began with Dr. Kumarr's vision of sharing her abilities as a psychic and medium with the world. At Soul Miracles, we believe that guidance alone is not enough; individuals should also learn the methods and practices that empower them to find their own guidance and become self\-sufficient.

Our mission is to make spiritual knowledge, guidance, and transformative experiences accessible to individuals seeking meaningful personal growth.

Website: https://manmitkumarr.com/

• *Role Overview**

We are looking for a highly organised, proactive, detail\-oriented, and dependable **Executive Assistant to the Founder / Founder's Office Representative** who will provide comprehensive day\-to\-day executive, administrative, and operational support to the Founder.

The role requires someone who can manage the Founder's calendar, coordinate meetings, prepare Minutes of Meetings (MoMs), maintain reports and documentation, coordinate travel arrangements, manage expenses, and ensure timely execution and follow\-up of important assignments.

The ideal candidate should have excellent communication and coordination skills, strong professional etiquette, discretion in handling confidential information, and the ability to manage multiple priorities in a fast\-paced and dynamic working environment.

• *Key Responsibilities1\. Executive \& Founder's Office Support**

• Provide end\-to\-end day\-to\-day executive assistance to the Founder.
• Manage the Founder's calendar, appointments, meetings, and daily schedules.
• Coordinate internal and external meetings, ensuring all necessary arrangements are in place.
• Act as a key coordination point between the Founder, leadership team, employees, clients, and external stakeholders.
• Prioritise requests, manage schedules, and ensure the Founder is well\-prepared for meetings and engagements.
• Handle confidential information and sensitive communications with utmost professionalism.

• *2\. Meetings \& Follow\-ups**

• Organise and coordinate leadership, business, and strategic meetings.
• Prepare meeting agendas, briefing documents, presentations, and relevant information before meetings.
• Record and circulate accurate Minutes of Meetings (MoMs).
• Maintain an action tracker for decisions, responsibilities, and deadlines.
• Follow up with concerned stakeholders to ensure timely closure of assigned action items.
• Track important commitments and provide regular updates to the Founder.

• *3\. Reports \& Documentation**

• Prepare, consolidate, and maintain daily, weekly, and monthly reports.
• Create and maintain MIS reports, trackers, dashboards, and presentation documents.
• Maintain organised records of important business discussions, decisions, and correspondence.
• Coordinate with different departments to collect information and prepare management updates.
• Ensure accuracy, timely submission, and proper documentation of reports.

• *4\. Travel \& Logistics Management**

• Plan and coordinate domestic and international travel arrangements.
• Manage flight bookings, hotel reservations, transportation, itineraries, and travel schedules.
• Coordinate travel\-related requirements and ensure smooth arrangements.
• Maintain travel records and manage travel\-related documentation.

• *5\. Expense \& Administrative Management**

• Manage and maintain the Founder's expense records and reimbursement documentation.
• Track travel expenses, business expenditures, invoices, and payment\-related records.
• Coordinate with the Finance and Accounts team for expense reconciliation and timely processing.
• Maintain expense statements, supporting bills, and documentation.
• Handle day\-to\-day administrative assignments and ensure smooth operational support to the Founder's Office.

• *6\. Cross\-functional Coordination**

• Coordinate with HR, Finance, Operations, Marketing, Sales, and other departments.
• Ensure timely communication and execution of tasks assigned by the Founder.
• Follow up with internal stakeholders on pending deliverables and critical assignments.
• Support special projects, business initiatives, events, and other strategic assignments as required.
• Maintain a structured and efficient workflow within the Founder's Office.

• *Required Skills \& Competencies**

• Excellent verbal and written communication skills.
• Strong organisational, planning, and time\-management abilities.
• Excellent follow\-up, coordination, and execution skills.
• Proficiency in MS Office, particularly Excel, Word, and PowerPoint.
• Working knowledge of Google Workspace, calendar management, and reporting tools.
• Strong drafting, documentation, and presentation skills.
• Ability to prepare professional MoMs, reports, and MIS trackers.
• High attention to detail and accuracy.
• Professional conduct, discretion, and ability to handle confidential information.
• Ability to multitask, prioritise, and work under pressure.
• Proactive approach with strong ownership and problem\-solving abilities.

• *Desired Candidate Profile**

• 4–10 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or Founder's Office Executive.
• Prior experience supporting a Founder, CEO, Director, or senior leadership team is highly preferred.
• Experience in executive coordination, meeting management, reporting, administration, travel planning, and expense management.
• Should be mature, dependable, professionally presentable, and highly organised.
• Must demonstrate a strong sense of accountability, confidentiality, and ownership.
• Candidates who can anticipate requirements, take initiative, and ensure smooth day\-to\-day functioning of the Founder's Office will be preferred.

• *What We Are Looking For**

Someone who can be the Founder's trusted right hand in managing day\-to\-day priorities, ensuring effective communication, maintaining operational discipline, and driving timely execution of important tasks.

• *This is a high\-responsibility role requiring professionalism, ownership, discretion, and the ability to work closely with the Founder in a dynamic and evolving organisation.**

Pay: ₹40,000\.00 \- ₹100,000\.00 per month

Benefits

• Cell phone reimbursement
• Flexible schedule
• Food provided

Work Location: In person