Job Description

*Job Title:** Executive Assistant \& Marketing Coordinator

*Job Overview:**

We are looking for a highly organized and proactive Executive Assistant \& Marketing Coordinator to support daily business operations, listing management, marketing activities, social media engagement, and administrative tasks. The ideal candidate should be detail\-oriented, capable of handling multiple responsibilities simultaneously, and comfortable working with digital platforms, content creation, and documentation.

*Key Responsibilities:**

*Administrative Support**

Monitor and review emails regularly, prioritizing important communications.
Provide daily work updates at the start and end of each workday.
Coordinate regularly with management regarding ongoing tasks and priorities.
Prepare and maintain transaction\-related documentation and closing paperwork.
Complete and manage required submissions on designated platforms.

*Listing \& Marketing Management:**

Update and maintain property listings across multiple online platforms.
Create marketing flyers and promotional materials for listings.
Share listings across relevant Facebook groups and WhatsApp communities.
Distribute listings, project updates, educational content, and marketing materials through designated communication channels.

*Content Creation \& Social Media:**

Create and publish daily video content and promotional posts.
Upload videos and marketing materials to company platforms.
Maintain active engagement across social media accounts.
Support audience growth and follower engagement initiatives.
Assist in monitoring ongoing social media advertising campaigns.

*Client \& Communication Support:**

Monitor business messaging platforms and provide updates on inquiries and viewing requests.
Maintain communication with internal stakeholders regarding work progress and updates.

*Reporting \& Data Management:**

Update daily Excel reports and tracking sheets.
Maintain accurate records of payments, pending payments, submissions, and business activities.
Ensure all reports and records are updated in a timely manner.

*Required Skills:**

Strong organizational and multitasking abilities.
Excellent communication and coordination skills.
Proficiency in Microsoft Excel, Google Sheets, and Microsoft Office.
Basic graphic design skills using Canva or similar tools.
Familiarity with social media platforms and content posting.
Basic video editing and content creation skills.
Strong attention to detail and ability to meet deadlines.

*Preferred Qualifications:**

Previous experience as an Executive Assistant, Administrative Coordinator, Marketing Coordinator, or similar role.
Experience managing social media accounts and digital marketing activities.
Ability to work independently and handle multiple responsibilities efficiently.