Executive Assistant to Managing Director

• *JOB DESCRIPTION**

• *Executive Assistant to Managing Director (EA to MD)**

• *Department:** Management / Administration
• *Reporting To:** Managing Director (MD)
• *Industry:** Automobile \& Agricultural Vehicle Parts Manufacturing
• *Location:** UNISPARES (B 131, PHASE II, NOIDA)
• *Experience:** 3–5 Years
• *Qualification:** Graduate / MBA preferred

Job Summary

We are looking for a highly organized, proactive and responsible Executive Assistant to the Managing Director to provide administrative, operational and coordination support to the MD. The candidate will be responsible for managing the MD's schedule, coordinating with various departments, monitoring important assignments, preparing reports and ensuring smooth communication between the MD and internal/external stakeholders.

Key Responsibilities

• *1\. Executive \& Administrative Support**

• Manage the MD's daily schedule, appointments and meetings.
• Organize business meetings, prepare agendas and maintain meeting records.
• Handle confidential documents, emails and official correspondence.
• Prepare presentations, reports and business\-related documents for the MD.
• Manage travel arrangements, hotel bookings and meeting schedules.

• *2\. Departmental Coordination**

• Coordinate with Production, Quality, Purchase, Sales, Accounts, HR and other departments.
• Follow up on important tasks assigned by the MD to different department heads.
• Collect daily, weekly and monthly departmental reports.
• Ensure timely submission of reports and updates to the MD.
• Communicate management instructions to the concerned departments and track implementation.

• *3\. MIS \& Reporting**

• Prepare daily, weekly and monthly MIS reports.
• Maintain records of important business meetings and management decisions.
• Monitor pending tasks and prepare follow\-up reports.
• Assist the MD in reviewing production, sales, purchase and operational performance reports.
• Prepare Excel reports and PowerPoint presentations.

• *4\. Management Follow\-up**

• Track the progress of important projects and assignments.
• Follow up with department heads regarding targets, deadlines and pending activities.
• Highlight delays, operational issues and important matters to the MD.
• Ensure proper coordination and timely execution of management decisions.

• *5\. Communication \& Confidentiality**

• Act as a communication link between the MD and internal/external stakeholders.
• Handle sensitive business information with complete confidentiality.
• Coordinate with customers, suppliers, vendors and business associates whenever required.
• Maintain professional communication and business etiquette.

Required Skills

• Experience in a manufacturing company, preferably in the automotive parts industry.
• Graduate from a recognized university or Secretarial College.
• Good spoken and written English communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint and Outlook).
• Good knowledge of MS Excel and reporting.
• Knowledge of shorthand and dictation.
• MBA qualification will be an added advantage.
• Strong coordination, organizational and administrative skills.

Preferred Candidate Profile

• Experience working directly with MD, Director, CEO or senior management.
• Experience in automobile, engineering or manufacturing industry will be preferred.
• Knowledge of manufacturing operations and departmental coordination.
• Strong command over English and Hindi.
• Smart, confident, disciplined and result\-oriented personality.

Key Performance Indicators (KPIs)

• Timely preparation and submission of MIS reports.
• Effective coordination between departments.
• Timely follow\-up and closure of management\-assigned tasks.
• Proper management of the MD's calendar and meetings.
• Accuracy and confidentiality of business information.

Pay: ₹15,000\.00 \- ₹35,000\.00 per month

Benefits

• Flexible schedule
• Leave encashment
• Paid sick time
• Paid time off

Work Location: In person