Executive Assistant to Managing Director

• *Executive Assistant to the Managing Director**
• *Contact : 9940999250 / kiruthiga@ztshr.com**

• *Location:** Chennai, Tamil Nadu
• *Industry:** Construction Contracting
• *Experience:** 3–5 years
• *Salary:** ₹25,000–₹35,000 per month, depending on experience and capability
• *Reporting To:** Managing Director

Job Summary

We are looking for an organised, proactive and dependable Executive Assistant to support the Managing Director in daily coordination, task management and administrative activities.

• *Strong follow\-up skills are essential.** The role requires someone who can track instructions, coordinate with stakeholders, monitor deadlines and ensure pending tasks are completed without repeated reminders from the MD.

Key Responsibilities

• *Follow\-up and Task Management**

• Maintain a daily tracker of tasks, instructions, commitments and pending matters assigned by the MD.
• Ensure every action item has a responsible person, target date and updated status.
• Follow up with employees, project teams, vendors, clients and other stakeholders until tasks are completed.
• Document verbal instructions and track them through to closure.
• Escalate overdue tasks, delays and unresolved issues promptly.
• Prepare concise daily updates and periodic status reports for the MD.

• *Executive and Administrative Support**

• Manage the MD’s calendar, appointments, meetings, travel arrangements and reminders.
• Prepare meeting agendas, record minutes and circulate action points.
• Track meeting decisions and follow up on agreed actions.
• Draft professional emails, letters, messages and business correspondence.
• Maintain organised documents, digital files and business records.
• Handle business\-related and occasional personal coordination tasks assigned by the MD with discretion.

• *Construction Business Coordination**

• Coordinate with project managers, site engineers, quantity surveyors, accounts, procurement, HR and other departments.
• Follow up on project reports, material requirements, payment updates, approvals and documentation.
• Collect departmental updates and consolidate them into clear management reports.
• Support coordination between office and site teams as directed by the MD.

• *Reporting and Confidentiality**

• Maintain task trackers, pending\-approval sheets and management reports using Microsoft Excel.
• Prepare professional documents and reports using Microsoft Word.
• Maintain strict confidentiality regarding financial information, client details, employee matters and management discussions.
• Learn and use relevant reporting software and AI\-enabled productivity tools.

Required Qualifications and Skills

• Graduate in any discipline.
• 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, MD’s Secretary or senior administrative coordinator.
• Experience supporting a director, business owner or senior management.
• Excellent follow\-up skills with demonstrated ownership of pending tasks.
• Good written and spoken English, including professional email\-writing ability.
• Practical working knowledge of Microsoft Excel and Word.
• Strong coordination, organisation, prioritisation and time\-management skills.
• Ability to communicate firmly and politely with stakeholders at all levels.
• High attention to detail, integrity and discretion.
• Ability to work independently, manage changing priorities and remain composed under pressure.

Preferred Qualifications

• Experience in construction, infrastructure, real estate or another project\-based business.
• Degree or diploma in secretarial practice, office administration or business administration.
• A stable employment record and credible professional references.

What Success Looks Like

• Task trackers remain accurate and up to date.
• Pending actions have clear owners, deadlines and status updates.
• Meeting decisions are followed through to completion.
• Critical delays are escalated promptly.
• The MD receives clear updates and spends less time chasing routine tasks.

Pay: ₹25,000\.00 \- ₹35,000\.00 per month

Work Location: In person