HR Executive (US Experience Required)

• *A. Key Responsibilities**

• *1\. US Payroll Processing (Primary Focus)**

• Manage US payroll cycles, including wages, overtime, bonuses, tips, deductions, and tax withholdings.
• Review timesheets, attendance, payroll inputs, and employee changes for accuracy.
• Coordinate payroll processing, tax filings, and employee payments with Finance and external payroll providers.
• Reconcile payroll reports, resolve discrepancies, and maintain payroll records.
• Support off\-cycle payroll, final pay, and year\-end payroll documentation.

• *2\. Employee Lifecycle Management**

• Coordinate onboarding, including offer letters, Form I\-9 verification, Form W\-4 collection, and HRMS setup.
• Manage offboarding, exit documentation, clearances, and final payroll inputs.
• Maintain accurate employee records, personnel files, compensation details, and employment documentation.
• Process employee data and compensation changes based on approved documentation.

• *3\. Benefits \& Leave Administration**

• Support health insurance, retirement plans, and other employee benefits administration.
• Maintain leave, attendance, benefits, and deduction records.
• Coordinate with benefits providers and respond to routine employee queries.

• *4\. HR Operations \& Compliance**

• Maintain accurate employee data in HRMS and payroll systems.
• Support compliance with applicable US federal, state, and local employment and payroll requirements.
• Maintain compliance checklists, payroll documentation, and employee records.
• Prepare regular HR reports, headcount reports, payroll summaries, and audit records.
• Maintain confidentiality and escalate compliance concerns or unresolved issues.

• *5\. Talent Acquisition Support**

• Assist the TA team with candidate sourcing, screening coordination, interview scheduling, and follow\-ups.
• Prepare and update job descriptions, offer letters, and recruitment documents.
• Maintain recruitment trackers and provide updates on hiring progress and joining timelines.
• Coordinate with hiring managers and stakeholders to support timely recruitment.

• *6\. Employee Support \& Coordination**

• Respond to routine employee queries regarding payroll, benefits, onboarding, and HR policies.
• Coordinate with the US General Manager, HR, Finance, TA, and external service providers.
• Support process improvements and automation of routine HR and payroll activities.
• Escalate employee grievances, payroll issues, and complex HR matters to the appropriate manager.

• *7\. Reporting \& Approval Responsibilities**

• Report to the Assistant Manager – HRBP and the HR Manager (dual reporting) on assigned responsibilities, work progress, and operational issues.
• Prepare, validate, and reconcile payroll inputs before submitting them for review.
• Follow a maker\-checker process, whereby the Executive prepares and checks payroll data, while the HRBP and authorized Finance approver review and approve payroll before final disbursement.
• Implement employee changes, compensation revisions, and hiring documentation only after obtaining the required approvals.
• Support HR and recruitment activities within approved guidelines and escalate exceptions or compliance risks to the HRBP or HR Manager.
• Do not independently authorize payroll payments, salary revisions, hiring offers, or policy exceptions.

• *B. Required Qualifications \& Experience**

• Education: Bachelor's degree in Human Resources, Business Administration, Accounting, Finance, or a related field.
• Experience: 2–3 years of hands\-on US payroll processing experience (mandatory).
• Working knowledge of US payroll calculations, tax withholdings, overtime, deductions, and payroll reconciliation.
• Understanding of federal, state, and local employment requirements, including multi\-state payroll.
• Proficiency in HRMS platforms, payroll software, and Microsoft Excel.
• Basic knowledge of recruitment, candidate sourcing, job descriptions, and onboarding.
• Strong attention to detail and numerical accuracy, with high integrity and confidentiality when handling employee information.
• Good communication, coordination, and problem\-solving skills, with the ability to manage multiple tasks and meet deadlines efficiently.
• Ability to work independently while following established approval procedures.
• Aligned to US business hours, with flexibility based on operational needs.

Pay: ₹30,000\.00 \- ₹35,000\.00 per month

Benefits

• Provident Fund

Work Location: In person