HR Manager

Job Title: HR Manager

• *Industry:** Textile Retail
• *Location:** Kerala, India
• *Department:** Human Resources
• *Reporting To:** Managing Director / Management
• *Experience:** 7–10 years preferred
• *Education:** Degree in HR, Personnel Management, MBA in HR, or a related field
• *Preferred Age Criteria:** Below 45 years, as specified by the employer and subject to applicable employment laws

Job Summary

We are looking for an experienced and results\-driven HR Manager to oversee the complete HR operations of a textile retail organisation with approximately 450 employees across multiple branches in Kerala.

The ideal candidate must have direct experience in the textile retail sector, strong leadership skills, and the ability to manage large\-scale recruitment, employee relations, payroll coordination, attendance management, statutory compliance, performance management, and employee retention.

The HR Manager will work closely with the Managing Director, branch managers, and department heads to ensure adequate manpower, efficient HR processes, employee productivity, and smooth operations across all branches.

Key Responsibilities1\. Manpower Planning and Recruitment

• Assess manpower requirements across branches and departments.
• Plan and execute recruitment for Sales, Cashier, Billing, Purchase, Inventory, Accounts, Audit, Administration, Marketing, and HR positions.
• Manage candidate sourcing, interviews, selection, salary negotiations, offer letters, and joining formalities.
• Ensure timely recruitment for vacancies and new branch openings.
• Coordinate employee induction and onboarding.

2\. Employee and HR Operations Management

• Manage HR operations for approximately 450 employees across multiple branches.
• Maintain accurate employee records, designations, reporting structures, and branch allocations.
• Coordinate with branch managers on staffing requirements, employee transfers, and operational issues.
• Handle employee absences, extended leave, unexpected resignations, and retention initiatives.
• Ensure consistent implementation of HR policies across branches.

3\. Attendance, Leave, and Payroll Coordination

• Monitor attendance, late arrivals, absences, shift schedules, overtime, and leave.
• Coordinate monthly payroll processing with the Accounts team.
• Verify salary\-related information, incentives, deductions, advances, and attendance data.
• Address employee queries related to salary and attendance.
• Maintain accurate records of salary revisions, increments, promotions, and incentives.

4\. Labour Law and Statutory Compliance

• Ensure compliance with applicable labour laws and employment regulations in Kerala.
• Monitor applicable requirements relating to EPF, ESI, bonus, gratuity, minimum wages, working hours, leave, and weekly offs.
• Maintain statutory registers, employment records, salary records, and other required documentation.
• Coordinate labour inspections and compliance audits.
• Ensure applicable workplace harassment and POSH policies and procedures are implemented.

5\. Performance Management and Employee Development

• Establish and monitor KPIs for different departments and job roles.
• Evaluate employee productivity, attendance, discipline, customer service, and target achievement.
• Develop performance improvement plans for underperforming employees.
• Recommend promotions, increments, transfers, and recognition initiatives.
• Identify training needs and organise employee development programmes.

6\. Employee Relations and Retention

• Address employee grievances, workplace disputes, and disciplinary matters fairly.
• Maintain effective communication between employees, branch managers, and management.
• Conduct exit interviews and analyse employee turnover.
• Develop employee welfare, engagement, and retention initiatives.
• Ensure adequate staffing during festival periods, peak seasons, and wedding seasons.

7\. HR Reporting and Systems

• Maintain employee databases using HRMS and other HR software.
• Prepare weekly and monthly HR MIS reports.
• Monitor manpower availability, recruitment turnaround time, attendance accuracy, payroll accuracy, employee turnover, and training completion.
• Analyse manpower costs and recommend measures to improve HR efficiency.
• Maintain confidentiality and security of employee information.

Required Qualifications and Experience

• Degree in HR, Personnel Management, MBA in HR, or a related discipline.
• Preferably 7–10 years of experience in Human Resources.
• **Direct experience in Kerala’s textile retail sector is mandatory.**
• Experience managing 300–500 or more employees is highly preferred.
• Strong knowledge of recruitment, employee relations, payroll coordination, attendance management, and labour\-law compliance.
• Proficiency in Excel, HRMS, attendance systems, payroll systems, and MIS reporting.
• Excellent communication skills in Malayalam; knowledge of English and/or Hindi is an advantage.
• Strong leadership, decision\-making, problem\-solving, and conflict\-resolution abilities.
• Willingness to travel between branches as required.

Pay: ₹40,000\.00 \- ₹50,000\.00 per month

Application Question(s)

• How many years of HR experience do you have in Kerala's textile retail sector?
• What is the maximum number of employees you have managed directly or through an HR team?
• What direct experience do you have in handling salaries, attendance, PF/ESI, and labour laws?

Work Location: In person