Office Administrative Assistant

Roles \& Responsibilities

Office Administration \& Filing Work

• Maintain proper physical and digital filing systems.
• Handle inward/outward documents, courier records, and office registers.
• Organize project files, invoices, purchase documents, and office records.
• Maintain backup copies of important office documents.
• Support day\-to\-day office administration activities

GeM \& Tender Related Work

• Assist in GeM portal operations and bid documentation.
• Prepare and organize tender\-related documents, certificates, and compliance files.
• Upload required documents on GeM and other government portals.
• Maintain bid submission records and tender tracking sheets.
• Coordinate with vendors, OEMs, and internal teams for required documents.
• Monitor bid dates, EMD submissions, agreement timelines, and correspondence.
• Support management in preparing quotations, comparative statements, and office documentation.

Banking \& Accounts Coordination

• Monitor routine banking activities and document submissions.
• Coordinate for cheque deposits, bank statements, online payments, and office banking work.
• Maintain records of transactions and payment follow\-ups.
• Assist accounts department in collecting required supporting documents.

Communication \& Coordination

• Coordinate with government offices, vendors, and clients when required.
• Handle official emails, follow\-up calls, and office correspondence.
• Support management during meetings, presentations, and project coordination work.

Backup Office Support

• Provide backup support for office staff during workload or absence.
• Assist in inventory monitoring and office material management.
• Help maintain office discipline, records, and operational workflow.

Pay: ₹11,500\.00 \- ₹18,400\.00 per month

Benefits

• Leave encashment
• Paid time off

Work Location: In person