Office Assistant

Job Summary

We are seeking a skilled, organized, and responsible Office Assistant to handle daily administrative operations, documentation, data entry, and office coordination. The candidate will be responsible for maintaining records, preparing reports, managing official correspondence, updating databases, and providing administrative support to management and various departments.

The ideal candidate must have good computer proficiency, particularly in MS Excel and MS Word, along with strong organizational, communication, and coordination skills. Previous experience in engineering, construction, or project\-based organizations will be an added advantage.

Key Responsibilities

• Manage day\-to\-day office administration and routine clerical activities.
• Maintain and update physical and digital files, records, registers, and documentation.
• Prepare daily, weekly, and monthly reports using MS Excel.
• Handle data entry, record updating, and database management with accuracy.
• Manage official emails, incoming and outgoing calls, and business correspondence.
• Coordinate with vendors, suppliers, clients, and internal departments for daily operational requirements.
• Handle document preparation, scanning, printing, photocopying, and filing.
• Maintain employee attendance records, office registers, and administrative documents.
• Assist management in preparing reports, maintaining records, and completing assigned administrative tasks.
• Monitor office stationery and inventory requirements and coordinate for timely replenishment.
• Follow up on pending documents, approvals, and administrative activities.
• Ensure proper documentation, data accuracy, and timely submission of reports.
• Support interdepartmental communication and ensure smooth day\-to\-day office operations.

Required Technical Skills

• Proficiency in MS Office, including MS Excel, MS Word, and PowerPoint.
• Good knowledge of MS Excel formulas, formatting, data entry, and report preparation.
• Knowledge of MS\-CIT or an equivalent computer certification.
• Good typing speed with accuracy.
• Working knowledge of email management and internet operations.
• Experience in maintaining digital records, databases, and office documentation.
• Knowledge of scanning, printing, PDF handling, and document management.

Required Soft Skills

• Strong verbal and written communication skills.
• Good organizational and time\-management abilities.
• Strong coordination and follow\-up skills.
• Attention to detail and accuracy in documentation.
• Ability to multitask and prioritize daily responsibilities.
• Professional attitude, discipline, and punctuality.
• Ability to work independently as well as in a team.

Candidate Requirements

• Graduate or Diploma holder in any relevant discipline.
• 2–5 years of experience in office administration, documentation, or office coordination.
• Candidates with engineering, construction, infrastructure, or project\-based industry experience will be preferred.
• Must have practical knowledge of MS Excel and general office operations.
• Should be responsible, systematic, and capable of handling administrative tasks independently.
• Must be comfortable working from the office in Nagpur.

Salary \& Compensation

• *₹18,000 – ₹25,000 per month**, depending on experience, technical knowledge, and skills.

Pay: ₹18,000\.00 \- ₹25,000\.00 per month

Benefits

• Flexible schedule
• Food provided
• Life insurance
• Paid time off

Work Location: In person