Office Assistant

• *Position** **Objective:** To perform a wide range of administrative duties for PETA Mumbai Office

• *Location:** Mumbai

• *Duties and Responsibilities**

• Provide routine administrative, accounts, and other support to the Manager of Administration and IT.
• Assist administrative staff on a wide range of office duties, as instructed by Manager of Administration and IT.
• Provide a prompt and courteous welcome to all guests, including offering and serving refreshments. And maintain the decorum of the office
• Any work given outside the office, such as printing, delivering/collecting files from court/ lawyers, etc.
• Maintain accounts for daily expenses on petty cash, along with bills and vouchers
• Maintain an orderly, organised and clean office work environment, including ensuring that costumes and hard copy files are in order, bringing any problems whatsoever to the notice of the supervisor
• Maintain inventories for various departments
• Assist staff in filling out documents at request
• Fill in for reception duties when required
• Conduct data entry upon request
• Coordinate the regular maintenance of office equipment
• Coordinate the regular maintenance of indoor and outdoor plants
• Distribute couriers or parcels among the correct employees in an orderly manner
• Assist staff members in scanning, printing, faxing and other such office needs
• Train new employees on using the fax machine, printer, copier and other basic office functions
• Assist with demonstrations, shoots, youth outreach and other events.
• Ensure the safety and security of the office at all times.
• Care for any animals in the office, including our resident animals.
• Maintain the incoming and outgoing register for visitors.
• Secure the premises and personnel by patrolling the property, monitoring surveillance equipment, inspecting buildings, equipment, and access points, and controlling entry.
• Oversee and monitor the work of housekeeping staff and security guards to ensure expected standards are maintained. Promptly report any issues or concerns to the reporting manager..
• Prevent losses and damage by timely reporting of irregularities; informing violators of policy and procedures; restraining trespassers.
• Any other duties assigned by ta, please add your exact position name ed from our court clerk and AOR, and raised concerns with the Manager of Administration and IT

• *Position Requirements:**

• **Qualification – Any** Graduate
• Experience in a similar role preferred
• Demonstrated ability to interact in a professional and courteous manner
• Proven ability to establish priorities and meet deadlines
• Demonstrated organisational skills and meticulous attention to detail
• Demonstrated ability to be trustworthy
• Proven ability to maintain strict confidentiality at all times
• Good writing skills and an excellent phone manner
• Fluency in written and verbal Hindi and English
• Professional appearance and adherence to a vegan lifestyle
• Support for PETA’s philosophy and the ability to professionally advocate PETA’s positions on issues
• Commitment to the objectives of the organisation
• The office assistant is expected to stay in the premises during nighttime hours.

• *How to Apply**

To apply for a position with People for the Ethical Treatment of Animals (PETA) India, please complete **this form**.

Pay: ₹15,000\.00 \- ₹25,000\.00 per month

Benefits

• Food provided
• Health insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person