Officer – Finance & Accounts

• *Role Purpose:**

The **Officer – Finance \& Accounts** will support the end\-to\-end financial management of the organisation’s projects and programmes. The role will ensure accurate project\-wise accounting, timely donor and statutory reporting, effective budget monitoring, and strong internal financial controls.

The position will work closely with programme, operations, procurement, HR, and partner teams to ensure that funds are utilised efficiently, documented properly, and reported transparently.

• *Key ResponsibilitiesProject Accounting \& Financial Operations**

• Maintain accurate day\-to\-day accounting for assigned projects, including vouchers, receipts, payments, advances, and journal entries.
• Ensure project\-wise, donor\-wise, cost\-centre\-wise, and location\-wise accounting and cost allocation.
• Process payment requests, reimbursements, vendor payments, staff advances, and fund\-transfer requests in line with organisational policies.
• Conduct timely bank, cash, vendor, advance, and inter\-project reconciliations.
• Maintain complete, audit\-ready financial documentation and records.
• Support month\-end and year\-end closing activities, including accruals, provisions, and reconciliations.

• *Budgeting \& Financial Monitoring**

• Support preparation of project budgets, annual budgets, and revised budgets in consultation with programme and operations teams.
• Monitor budget versus actual expenditure and prepare periodic variance analysis.
• Flag potential overruns, underspend, delays, or financial risks to the reporting manager and project teams.
• Support cash\-flow planning and ensure timely availability of funds for project implementation.
• Prepare financial MIS, dashboards, and management reports for internal review and decision\-making.

• *Donor \& Grant Management**

• Maintain grant\-wise financial records, including approved budgets, fund disbursements, reporting requirements, and compliance conditions.
• Prepare timely donor financial reports, fund\-utilisation statements, and utilisation certificates as per donor formats and timelines.
• Coordinate with programme teams to collect, validate, and consolidate project financial data.
• Support due diligence, financial assessments, and onboarding of implementing partners and vendors.
• Monitor fund flows, expenditure, and financial compliance of partner organisations where applicable.

• *Compliance, Audit \& Internal Controls**

• Ensure compliance with applicable statutory requirements, organisational policies, donor guidelines, and internal financial controls.
• Support compliance related to TDS, GST, PF, ESI, professional tax, and other applicable regulations, as relevant.
• Support statutory, internal, donor, and CSR audits by providing accurate documentation and timely responses.
• Implement and strengthen standard operating procedures, approval processes, and internal control mechanisms.
• Identify process gaps and recommend improvements for efficiency, transparency, and risk mitigation.

• *ERP, Systems \& Financial Data Management**

• Maintain and update financial transactions, ledgers, vouchers, and project records in the organisation’s ERP system.
• Use Tally for day\-to\-day accounting, ledger management, voucher entry, reconciliations, and generation of financial reports.
• Ensure accurate data entry, coding, cost\-centre allocation, and project\-wise mapping in ERP and Tally.
• Generate and review standard and customised reports from ERP and Tally for management, donor, and audit requirements.
• Support ERP implementation, master\-data management, process standardisation, and system\-based internal controls.
• Coordinate with the finance, IT, and programme teams to resolve ERP/Tally\-related issues and improve reporting efficiency.

• *Coordination \& Capacity Support**

• Coordinate with programme, procurement, HR, admin, and partner teams for timely financial information and documentation.
• Support field teams and project staff on financial procedures, documentation standards, budget norms, and compliance requirements.
• Assist in capacity\-building sessions for project and partner teams on financial reporting and compliance.
• Liaise with banks, auditors, donors, government departments, and vendors as required.

• *Qualifications \& Experience**

• CA Inter / CMA Inter / MBA Finance / M.Com / equivalent qualification in finance or accounting.
• \[3–5] years of relevant experience in finance and accounts, preferably in the nonprofit, CSR, development, or donor\-funded project sector.
• Experience in project accounting, budget monitoring, donor reporting, and audit support is desirable.
• Familiarity with FCRA, CSR, GST, TDS, and nonprofit compliance requirements will be an advantage.
• Proficiency in **Tally** and **ERP systems** is required.
• Advanced Excel skills, including pivot tables, formulas, reconciliations, and financial dashboards.
• Strong understanding of financial documentation, internal controls, and audit requirements.

• *Key Competencies**

• Strong analytical and reconciliation skills
• High attention to detail and accuracy
• Sound knowledge of accounting principles and compliance
• Hands\-on proficiency in Tally and ERP\-based financial processes
• Ability to manage multiple projects and deadlines
• Effective communication and coordination skills
• Integrity, confidentiality, and accountability
• Problem\-solving and process\-improvement orientation
• Ability to work collaboratively with programme and field teams

• *Deliverables**

• Accurate and timely project\-wise books of accounts
• Monthly financial MIS and budget\-versus\-actual reports
• Donor financial reports and utilisation certificates
• Reconciliations and audit\-ready documentation
• Accurate ERP and Tally records, reports, and reconciliations
• Compliance calendars, trackers, and internal control checklists
• Support for internal, statutory, donor, and CSR audits

Pay: ₹25,000\.00 \- ₹40,000\.00 per month

Benefits

• Health insurance
• Provident Fund

Work Location: In person