Personal Assistant to Chairman/woman

• *Job Description: Personal Assistant to the Chairperson**

• **Position:** Personal Assistant (PA) to the Chairperson
• **Department:** Executive Office / Management Secretariat
• **Location:** Panchkula, Haryana (or as applicable)
• **Experience:** 1 – 4 Years (Flexible / Open to suitable candidates)
• **Qualification:** Graduate (Any Discipline)

• *Job Summary**

We are looking for a highly organized, discreet, and professional **Personal Assistant to the Chairperson** to provide high\-level administrative, secretarial, and operational support. The ideal candidate will act as a primary point of contact for internal and external stakeholders, manage complex schedules, handle confidential correspondence, and ensure the Chairperson's office runs smoothly and efficiently.

• *Key Responsibilities**

• **Calendar \& Schedule Management:** Manage and coordinate the Chairperson’s daily calendar, appointments, meetings, and travel itineraries.
• **Communication \& Correspondence:** Screen incoming calls, emails, and visitor requests; draft, review, and edit professional correspondence, memos, and reports on behalf of the Chairperson.
• **Meeting Coordination:** Organize board meetings and executive discussions, prepare agendas, record accurate meeting minutes, and follow up on action items.
• **Data Management \& Reporting:** Maintain organized physical and digital filing systems; prepare MIS reports, presentations, and data summaries using MS Excel and PowerPoint.
• **Stakeholder Coordination:** Act as a smooth communication bridge between the Chairperson, internal department heads, external partners, and high\-profile visitors.
• **Task Tracking \& Follow\-ups:** Follow up with various teams on pending directives, projects, and deliverables assigned by the Chairperson.
• **Confidentiality:** Handle sensitive and confidential corporate information with utmost discretion and professionalism.

• *Required Skills \& Qualifications**

• **Education:** Graduate in any discipline from a recognized university.
• **Technical Skills:** Proficiency in MS Office Suite, especially **Advanced MS Excel** (data handling, sheets, reporting) and PowerPoint.
• **Communication:** Exceptional verbal and written communication skills with a polished, professional demeanor.
• **Core Competencies:** Strong organizational skills, attention to detail, time management, multi\-tasking abilities, and a high level of discretion.
• **Experience:** Prior experience supporting senior management, CXOs, or directors in a corporate environment is preferred.

Pay: ₹350,000\.00 \- ₹400,000\.00 per year

Benefits

• Food provided
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Provident Fund

Work Location: In person