Personal Secretary to Principal

To provide effective administrative, secretarial, and coordination support to the Principal by managing daily schedules, correspondence, meetings, documentation, communication, and follow\-up activities, ensuring the smooth and efficient functioning of the Principal's Office.

2\. Key Roles and Responsibilities

A. Office Administration \& Coordination

• Manage the Principal's daily schedule, appointments, and calendar.
• Coordinate appointments and meetings with HODs, Deans, faculty members, staff, students, parents, and external visitors.
• Handle incoming and outgoing communications, phone calls, emails, and correspondence.
• Receive visitors and coordinate their meetings with the Principal.
• Maintain the confidentiality of official information and communications.

B. Meeting Management

• Schedule and coordinate meetings chaired by the Principal.
• Prepare meeting agendas, collect relevant reports, and circulate meeting invitations.
• Record minutes of meetings (MoM) and maintain meeting documentation.
• Follow up with concerned departments on decisions and action points.
• Maintain a meeting calendar and track pending action items.

C. Documentation \& Record Maintenance

• Draft, prepare, and format official letters, circulars, office orders, notices, and administrative communications.
• Maintain files, records, and confidential documents related to the Principal's Office.
• Maintain registers for appointments, meetings, correspondence, and official communications.
• Organize and maintain digital and physical records for easy retrieval.
• Ensure timely submission and updating of reports from various departments.

D. Daily Reporting \& Follow\-up

• Collect daily updates and status reports from all institutional verticals and departments.
• Prepare a consolidated daily activity report for the Principal.
• Monitor pending tasks, deadlines, and action items assigned by the Principal.
• Coordinate with concerned department heads to obtain progress updates.
• Escalate delayed or critical matters to the Principal's attention.
• Maintain a task tracker to ensure timely completion of assigned responsibilities.

E. Interdepartmental Coordination

• Act as a communication link between the Principal's Office and various departments.
• Coordinate with Deans, HODs, Administrative Heads, and other institutional functionaries.
• Facilitate the circulation of official instructions and announcements.
• Coordinate with HR, Accounts, Administration, Examination, Admissions, and other sections as required.
• Ensure timely communication of important decisions and instructions.

F. Event \& Institutional Coordination

• Coordinate official visits, guest meetings, conferences, seminars, and institutional events involving the Principal.
• Arrange meeting venues, schedules, hospitality, and required documents.
• Coordinate invitations and communication with external dignitaries and stakeholders.
• Assist in preparing speeches, presentations, briefing notes, and event\-related documents.

G. General Secretarial Support

• Handle printing, scanning, photocopying, and document compilation.
• Prepare presentations, Excel reports, and PowerPoint documents as required.
• Manage email correspondence and maintain an organized filing system.
• Ensure the Principal's Office is organized and administrative requirements are met.
• Perform other duties assigned by the Principal from time to time.

• *Contact : 9843975533**

Pay: From ₹40,000\.00 per month

Work Location: In person