Process Coordinator / Executive Assistant

• *Job Summary**

• *Shivam Cast Products** is a leading manufacturer of customized industrial expansion joints and engineered bellows with over 25 years of industry experience. The company specializes in metallic, fabric, and rubber expansion joints for critical piping systems across industries such as power, oil \& gas, steel, cement, chemicals, paper, sugar, and HVAC.

Based in Vithal Udyognagar, Anand, Gujarat, Shivam Cast Products serves customers across India and international markets, delivering high\-quality engineered solutions designed to global standards with a strong focus on innovation, quality, and customer satisfaction.

• *Process Coordinator / Executive Assistant are required at our office located in Anand, Gujarat.**

The ideal candidate should have superior planning,organization,and communication skills with a knack for working under pressure and the ability to handle confidential and sensitive matters with discretion. You would be responsible for supporting the MD in carrying out his day to day operations.

• *Responsibilities and Duties**

• Lead, manage and complete a broad variety of administrative tasks including managing dynamic calendars of appointments, completing expense reports, composing and preparing correspondence, arranging itineraries and agendas and compiling meeting documentation
• Assess inquiries directed to the executive office, determine the proper course of action and delegate to the appropriate individual to manage
• Schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of MD
• Ensure all projects/assignments are evaluated and presented to him in a summarized manner and aid in making sound business decisions.
• Provide a bridge for smooth communication between the executive office and other departments, demonstrating leadership and empathy to foster credibility, trust, and support with staff
• Edit and complete drafts for written communications to stakeholders
• Research, prioritize, and follow up on incoming issues and concerns addressed to the MD including those of a sensitive and confidential nature
• Prioritize conflicting requests and handle matters within scope proactively
• Create, edit, and maintain communications such as reports and presentations
• Exercise discretion and judgment with respect to matters of significance within the scope of responsibility affecting the Management

• *Knowledge and Experience**

• MCom, MBA, BBA, BA in HRM, Graduate \- Fresher or Experienced
• Tech savvy with excellent computer skills (Advanced Microsoft Office, VC tools, etc.)
• Strong organizational and problem\-solving skills with impeccable multi\-tasking abilities
• Friendly and professional demeanor
• Ability to communicate clearly and focus on results; positive and professional disposition in every situation

• *Skills and Abilities**

• Good Communication Skills \- verbal and written \- Gujarati, English, Hindi
• Very Strong Follow Up Skills
• Organised \& Able To Prioritise Work Load
• Self \- Starter
• Problem Solving Skills
• Good Time Management Skills

Job Type: Full\-time

Benefits

• Cell phone reimbursement
• Health insurance
• Internet reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Education

• Bachelor's (Preferred)

Location

• Anand, Gujarat (Required)

Work Location: In person