Project Co-ordinator

Job Title: Project Coordinator Department: Projects \& Services / Operations Industry: IT Infrastructure, Networking, and Integrated Services Reports To: Project Manager / Head of Projects \& Services

1\. Key Roles and Responsibilities A. Project Planning and Coordination

• Coordinate project activities from initiation to completion.
• Prepare project schedules, work plans, and milestone trackers.
• Coordinate with project managers, engineers, vendors, and customers.
• Monitor project progress against timelines and agreed deliverables.
• Identify delays, dependencies, and operational challenges and escalate them to management.

B. Customer and Internal Communication

• Act as a coordination point between customers, internal teams, vendors, and management.
• Schedule project meetings, site visits, and customer reviews.
• Share project updates, installation schedules, and completion reports.
• Follow up on customer requirements, approvals, and pending activities.
• Maintain professional communication and ensure timely responses.

C. Resource and Site Management

• Coordinate the deployment of engineers and technicians to project sites.
• Track manpower availability, work allocation, and site attendance.
• Arrange required materials, tools, equipment, and site access.
• Coordinate with the logistics and procurement teams for material delivery.
• Monitor site readiness and ensure resources are available as scheduled.

D. Project Documentation and Reporting

• Maintain project files, work orders, purchase orders, and customer approvals.
• Track daily progress reports, project schedules, and pending activities.
• Prepare and circulate Minutes of Meeting (MoM).
• Maintain installation reports, site survey reports, and service completion reports.
• Collect customer sign\-offs, installation records, and handover documents.
• Update project trackers and management MIS regularly.

E. Material and Vendor Coordination

• Follow up with the Purchase and Logistics teams for material procurement and dispatch.
• Track material availability, delivery schedules, and site receipts.
• Coordinate with vendors and subcontractors regarding project requirements.
• Monitor material shortages, replacements, and delivery delays.
• Ensure proper documentation for material movement and project handover.

F. Project Execution and Quality Monitoring

• Monitor project activities to ensure completion within the approved timeline.
• Coordinate with technical teams for installation, configuration, testing, and commissioning.
• Follow up on project issues, customer complaints, and corrective actions.
• Ensure project work follows customer specifications and company procedures.
• Escalate technical, commercial, or scheduling issues to the responsible manager.

G. Billing and Commercial Coordination

• Coordinate with Finance for project billing milestones and invoice submission.
• Collect supporting documents required for billing and payment processing.
• Follow up on customer acceptance certificates and completion approvals.
• Track pending invoices, customer approvals, and payment\-related documentation.
• Assist in monitoring project expenses and budget deviations.

H. Project Closure and Handover

• Coordinate final inspection, testing, and customer acceptance.
• Ensure all project deliverables are completed and documented.
• Arrange handover of project documents to the Service or Support team.
• Track pending punch\-list items and ensure closure.
• Prepare project completion reports and archive relevant records.

Pay: From ₹15,000\.00 per month

Benefits

• Provident Fund

Work Location: In person