Project Coordination & Operations Officer

• *JOB DESCRIPTION**

• *Position: Project Coordination \& Operations Officer**

• *Reporting To:**

Proprietor / Management

• *Experience Required:**

• Minimum 8–10 years’ experience in Civil Construction Projects.
• Experience in Government Works preferred (CPWD, PWD, DDA, Railways, MES, NBCC, etc.).
• Experience in handling multiple project sites simultaneously.

• *Qualification:**

• B. Tech / Diploma in Civil Engineering preferred.
• Experienced candidates with strong practical knowledge may also be considered.

• *Job Purpose**

To coordinate between project sites, office departments, vendors, subcontractors, and management for smooth execution of construction projects. The role will monitor project progress, resource requirements, billing, documentation, and payments.

• *Key Responsibilities**

• *1\. Project Monitoring**

• Collect daily progress updates from all sites.
• Track project progress against work schedules.
• Identify delays and resource shortages.
• Submit project status reports to management.

• *2\. Site Coordination**

• Visit sites whenever required.
• Verify labour, material, and machinery availability.
• Monitor critical project activities.
• Report site issues to management.

• *3\. Resource Planning \& Follow\-Up**

* Maintain project\-wise requirements of

• Materials
• Labour
• Machinery
• Coordinate with Purchase, Store, and Site Teams.
• Ensure timely availability of resources.

• *4\. Billing \& Measurement Coordination**

• Track measurement books (MBs) and site measurements.
• Monitor preparation and submission of RA Bills.
• Follow up for Final Bills and Extra Item Claims.
• Maintain billing status reports.

• *5\. Payment Follow\-Up**

• Track submitted bills and pending payments.
• Coordinate with Accounts Department.
• Report overdue payments to management.

• *6\. Documentation \& Contract Support**

* Maintain records of

• Work Orders
• Drawings
• Approvals
• Correspondence
• EOT Cases
• Hindrance Registers
• Extra/Substituted Items
• Follow up for pending approvals.

• *7\. MIS \& Reporting**

Prepare and submit

• Daily Site Status Report
• Weekly Project Review Report
• Monthly MIS Report
• Billing Status Report
• Outstanding Payment Report
• Resource Requirement Report

• *Key Skills Required**

• Good knowledge of Civil Construction Works.
• Understanding of BOQ, Measurements, and Billing.
• Knowledge of Government Contract Procedures.
• Strong coordination and follow\-up skills.
• Ability to handle multiple projects simultaneously.

• *Software Knowledge**

• MS Excel (Must)
• MS Word
• Email Communication
• Google Sheets
• Basic AutoCAD (Preferred)

• *Performance Indicators (KPIs)**

• Timely project progress reporting.
• Reduction in project delays.
• Timely billing submissions.
• Proper tracking of payments and recoveries.
• Timely identification of material, labour, and machinery shortages.
• Accurate MIS reporting.

• *Personal Qualities**

• Responsible and disciplined.
• Strong follow\-up attitude.
• Organized and detail\-oriented.
• Good communication skills.
• Ability to work independently.
• Problem\-solving and decision\-support capability.

Pay: ₹30,000\.00 \- ₹45,000\.00 per month

Ability to commute/relocate

• Pathankot, Punjab (Pathankot): Reliably commute or planning to relocate before starting work (Required)

Application Question(s)

• Have you worked on Government / Public Sector projects (CPWD, PWD, Railways, MES, etc.)?
• What is your notice period?
• Describe a project delay you identified early and the actions you took to resolve it.

Education

• Bachelor's (Required)

Experience

• Project coordination: 8 years (Required)

Language

• Hindi (Required)
• English (Required)
• Punjabi (Preferred)

Shift availability

• Day Shift (Required)

Work Location: In person