Purchase Executive

• *ABOUT ADVISTA TECHNOSOLUTIONS**

Advista Technosolutions Pvt. Ltd. is a **Pune\-based engineering services company** specialising in Industrial Instrumentation, Process Automation, and Turnkey Engineering Projects. Founded by an engineer with 20\+ years of domain expertise, we serve **100\+ clients across India and internationally** (UAE, Sri Lanka, Trinidad \& Tobago, Vietnam). We are MSME Udyam Registered, DPIIT Recognised Startup, and SC\-ST Hub Honoured by the Ministry of MSME.

We are a small, growing team at an exciting inflection point. The person joining in this role will work directly with the founder in a hands\-on environment where **initiative, accuracy, and ownership** are valued above all else.

• *ROLE OVERVIEW**

This is a **dual\-function role** combining **Accounts \& Invoicing** with **Purchase \& Vendor Management.** The Executive will handle the complete order\-to\-invoice cycle on the accounts side, and the enquiry\-to\-dispatch cycle on the purchase side. Both functions operate simultaneously — this role is suited for a candidate who is **organised, fast\-paced, and comfortable with numbers, vendor communication, and documentation.**

• This is not a split role. Both functions are active daily. The ideal candidate treats both with equal ownership.*

• *KEY RESPONSIBILITIES**

• *PURCHASE \& VENDOR MANAGEMENT RESPONSIBILITIES**

• **Purchase Lead Register** on the same day of receipt without exception
• Check the internal rate/vendor database before floating any enquiry externally — mandatory first step for every new enquiry
• Float purchase enquiries to a minimum of 2 relevant vendors within 4 working hours if rates are unavailable in the database; ensure complete technical inputs are shared with vendors
• **24–48 hours** of receiving the enquiry — this is a non\-negotiable TAT
• **Weboo workflow** on the same day; keep Biziverse CRM in sync with order status
• **Purchase Orders (POs)** on the confirmed vendor within 1 working day of sales confirmation — correct specifications, price, delivery date, and payment terms
• Take structured weekly follow\-ups with vendors on all open POs until material is physically received at Advista — log every follow\-up in Weboo
• **Monday Order Status Updates** to the sales executive by 12:00 PM every Monday covering all open orders — real\-time, accurate information
• On material receipt: verify material against PO (quantity, specification, make); verify all associated documents (invoice, test report, calibration certificate) on the same day
• Ensure received material is inspected for damage and repacked securely before dispatch
• Arrange appropriate courier or transport for dispatch as per client requirement and urgency — within committed dispatch date and approved cost limits
• **Client Dispatch Intimation** on the same day of dispatch — email \+ WhatsApp with all three: Tax Invoice, material photographs, and courier docket/tracking number

• *WHO WE ARE LOOKING FOR**

• *Required Qualifications \& Experience**

• B.Com / M.Com / BBA or equivalent graduate; commerce background preferred
• 1 – 3 years of hands\-on work experience in accounts and/or purchase in an engineering, manufacturing, or industrial trading company
• Biziverse ERP — training provided on joining; strong preference for candidates with any ERP/accounting software background; basic accounting concepts (journal entries, GST invoicing) are mandatory
• Microsoft Excel and Word — working proficiency; able to maintain registers, prepare statements, and format documents
• Basic working knowledge of GST (invoice format, HSN codes, GSTR\-1 data); TDS awareness is a plus
• Comfortable with vendor communication over email and WhatsApp in a professional manner
• Marathi and Hindi fluency required; basic written English for email communication

• *Key Behavioural Attributes We Value**

• **Ownership mindset:** treats both accounts and purchase as their own department — does not wait to be reminded
• **Accuracy over speed:** checks before submitting; zero tolerance for invoice errors or wrong POs
• **Discipline with deadlines:** Monday updates go out on Monday; invoices go out on dispatch day; no exceptions
• **Proactive communication:** updates the manager on delays before the manager asks
• **Adaptability:** comfortable switching between accounts work in the morning and vendor follow\-ups in the afternoon — this is a multi\-task role
• **Growth orientation:** willing to learn new tools (Weboo, Biziverse CRM) and take on additional responsibilities as the company grows

• *This Role Is NOT a Fit If You...**

• Have only done data entry with no ownership of the full accounts or purchase cycle
• Are looking for a work\-from\-home or flexible\-hours arrangement — this is a full\-time on\-site role
• Are not comfortable with direct vendor and client communication
• Expect a large team and dedicated IT support — we are a lean, growing company

Job Type: Full\-time

Pay: ₹10,227\.51 \- ₹25,000\.00 per month

Benefits

• Health insurance
• Work from home

Application Question(s)

• Please specify your qualification
• Are you comfortable to work at MIDC Chinchwad Location ?
• please share your previous experience in Purchase ?

Work Location: In person