Senior Executive Assistant

We are seeking a highly driven, structured and execution\-oriented professional to work directly with the CEO and ensure timely execution of key organizational priorities. The role serves as an extension of the CEO for internal coordination, execution monitoring and follow\-through across engineering, product development, manufacturing, operations and other business functions.

The ideal candidate is proactive, assertive and highly organized, with the ability to drive accountability across teams, anticipate delays and ensure commitments translate into measurable outcomes. This is a hands\-on execution role, not a traditional executive assistant position.

Key Responsibilities

Execution Management \& Accountability

· Track key priorities, decisions and commitments established by the CEO.

· Ensure critical initiatives have clear owners, milestones and deadlines.

· Proactively follow up with functional heads and team members on delivery.

· Identify bottlenecks, challenge missed commitments and obtain recovery plans.

· Escalate critical issues with relevant facts and recommended actions.

Cross\-Functional Coordination

· Coordinate engineering, R\&D, product development, manufacturing, operations and support functions.

· Maintain alignment among teams working across locations.

· Identify dependencies and communication gaps affecting delivery.

· Facilitate coordination and decisions while keeping functional owners accountable.

CEO Office Management

· Serve as the primary internal coordination point for matters requiring CEO oversight.

· Translate CEO directions and decisions into tracked actions with owners and timelines.

· Maintain a consolidated view of organizational priorities and their status.

· Attend internal follow\-up and progress reviews on behalf of the CEO when delegated.

· Ensure continuity of execution during the CEO’s travel or absence.

Performance Monitoring \& Reporting

· Maintain simple, effective trackers for priorities and milestones.

· Send concise updates on completed items, delays, risks and decisions required.

· Verify completion of deliverables rather than relying solely on stated progress.

· Identify recurring execution issues and recommend practical improvements.

Meeting \& Action Management

· Coordinate and conduct internal execution reviews as needed.

· Document decisions, action owners and due dates.

· Follow up persistently until actions are closed, without repeated CEO intervention.

Organizational Effectiveness

· Encourage a culture of ownership, urgency, accountability and on\-time delivery.

· Identify recurring coordination inefficiencies and propose practical fixes.

· Support the rollout of CEO\-led organizational initiatives without adding bureaucracy.

Candidate Profile, Qualifications \& Experience

· Bachelor’s degree in Engineering, Business Management or related discipline; engineering preferred.

· 5–8 years’ experience in program management, business operations, founder’s office, CEO office or cross\-functional execution.

· Experience in a startup, engineering, technology, automotive or manufacturing organization preferred.

· Demonstrated ability to deliver results by coordinating people without formal reporting authority.

Comfortable using project trackers, reporting and collaboration tools.

Pay: ₹75,000\.00 \- ₹100,000\.00 per month

Benefits

• Provident Fund

Ability to commute/relocate

• Kormangala IRR, Karnataka: Reliably commute or planning to relocate before starting work (Required)

Application Question(s)

• How many years of experience do you have in running a CEO office and executing strategic tasks on behalf of the CEO?

Education

• Bachelor's (Required)

Experience

• Operations management: 5 years (Required)
• Database development: 5 years (Required)

Work Location: In person