Job Description

Job Description – Admin Executive / Sr. Executive

*Location:** Vasai (Manufacturing Plant)
*Department:** Administration
*Reporting To:** HR \& Admin Manager

Job Summary

The Admin Executive / Sr. Executive will be responsible for managing overall plant administration, facility management, vendor coordination, security, housekeeping, statutory records, and support services to ensure smooth day\-to\-day operations of the manufacturing facility.

Key Responsibilities1\. Administration \& Facility Management

Oversee day\-to\-day administrative operations of the plant and office.
Manage housekeeping, security, pest control, canteen, and transport services.
Ensure proper maintenance of office premises, factory buildings, and common areas.
Coordinate repair and maintenance activities for office infrastructure and utilities.
Monitor utility consumption such as electricity, water, and diesel.

1\. Vendor Management

Coordinate with vendors and service providers for various administrative requirements.
Obtain quotations, negotiate rates, and process purchase requisitions.
Monitor vendor performance and ensure timely service delivery.
Maintain AMC (Annual Maintenance Contract) records and renewals.

2\. Asset \& Inventory Management

Maintain records of company assets, furniture, fixtures, and equipment.
Monitor stock levels of stationery, housekeeping materials, PPE, and consumables.
Conduct periodic asset verification and inventory audits.

3\. Security \& Safety Coordination

Supervise security personnel and visitor management systems.
Ensure implementation of plant safety procedures and policies.
Coordinate emergency preparedness activities and safety audits.
Support EHS initiatives and compliance requirements.

4\. Compliance \& Documentation

Maintain records related to Factory Administration and statutory requirements.
Ensure timely renewal of licenses, permits, agreements, and certifications.
Maintain documentation for ISO, customer audits, and internal audits.

5\. Travel \& Guest Management

Arrange travel bookings, accommodation, and transportation for employees and visitors.
Coordinate meetings, conferences, and corporate events.
Manage guest house and visitor facilities, if applicable.

7\. MIS \& Reporting

Prepare monthly administration MIS reports.
Track administration expenses and budget utilization.
Submit reports related to facility management, vendor performance, and maintenance activities.

Required Qualifications

Graduate in any discipline.
MBA / PGDM in Administration or Operations preferred.
**Admin Executive:** 3–5 years of experience in manufacturing administration.
**Sr. Admin Executive:** 5–8 years of experience in manufacturing administration.

Required Skills