U06 – Office Administration

\# Request 75811\-1 – U06 – Office Administration (Office Administrator)

\*\*Job Code:\*\* UAML

\*\*Number of Positions:\*\* 1

\*\*Experience:\*\* Minimum 6–8 years of relevant Office Assistant / Office Administration experience

\*\*Education:\*\* Bachelor’s degree required

\*\*Work Location:\*\* Boeing BIETC Campus, 99\-J31, Bangalore

\*\*Work Mode:\*\* Onsite

\*\*Working Hours:\*\* 8:30 AM – 5:30 PM

\#\# Position Overview

Boeing India Engineering \& Technology Center is looking for a motivated Office Administrator to support Engineering Leadership and organizational operations in Bangalore. The candidate will collaborate with internal and global teams to ensure efficient administrative operations.

\#\# Key Responsibilities

\- Proactively manage Outlook calendars and virtual resource tools for appointments, meetings, events, and business travel.

\- Maintain accurate calendars with a four\-week look\-ahead, avoiding scheduling overlaps and missed meetings.

\- Build and maintain effective relationships with internal and external customers, colleagues, and stakeholders while maintaining confidentiality.

\- Establish clear communication channels, respond to inquiries promptly, and provide clear and concise stakeholder communications.

\- Anticipate upcoming tasks, take initiative, address priorities proactively, and escalate issues when assistance is required.

\- Coordinate and resolve scheduling conflicts involving executives, managers, customers, partners, and suppliers.

\- Provide administrative support to leadership, visitors, and team members.

\- Maintain conference room resources and arrange teleconferences.

\- Coordinate domestic and international business travel and monitor travel logistics.

\- Plan and coordinate meetings, workshops, conferences, leadership events, and customer meetings.

\- Support compliance with travel policies, including collecting receipts and reconciling corporate credit card charges.

\- Follow up with vendors regarding office purchases, payments, and event\-related expenses.

\- Create, edit, and maintain memos, reports, presentations, flowcharts, and organization charts.

\- Track action items and follow\-ups, maintain relevant data, and provide status updates to stakeholders.

\- Maintain websites and SharePoint sites as required.

\- Coordinate with other office administrators to provide seamless organizational support.

\- Support additional activities and special projects as required by management.

\#\# Mandatory Skills and Qualifications

\- Bachelor’s degree.

\- Relevant Office Assistant / Office Administration experience.

\- Excellent written and spoken English communication skills.

\- Strong organizational and time\-management skills.

\- Ability to manage multiple projects and competing priorities effectively.

\- Proficiency in Microsoft Office tools, including Word, PowerPoint, Excel, and Outlook.

\- Strong stakeholder communication and relationship\-management skills.

\- Executive calendar and travel management experience.

\- Proactive administrative coordination and problem\-solving skills.

\- Ability to work cooperatively as part of a team and under limited supervision.

\- Attention to detail and a methodical approach to completing tasks.

\- Positive, proactive working attitude with high ethical and integrity standards.

\- Ability to learn and apply new skills, processes, and software tools.

\#\# Top 3 Required Skills

1\. Executive Calendar and Travel Management

2\. Stakeholder Communication and Relationship Management

3\. Proactive Administrative Coordination and Problem Solving

\#\# Important Notes

\- Strong communication skills will be assessed by the CXC team.

\- Candidates must meet the education requirements specified in the JD.

\- The assignment is a six\-month contract and is not expected to become permanent, subject to business requirements.

Pay: Up to ₹3,000,000\.00 per year

Work Location: In person