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The US Benefits Administrator is responsible for driving compliance, processing governance, and system data integrity for both employee benefit programs and payroll workflows within the United States. This role requires a strong combination of end\-to\-end US benefits administration expertise and vendor\-managed US payroll governance. Operating on shift timings aligned with US business hours, the specialist focuses on systematic cross\-system auditing, data file uploads, and cross\-functional year\-end project management using SAP HCM or SuccessFactors.
Key Responsibilities
- Benefits Administration: Manage US benefits administration, including open enrollment, compliance updates, and vendor coordination.
- Year\-End Management: Managed year\-end benefits activities coordinating with cross\-functional teams to deliver error\-free year\-end processing and reporting.
- Data Validation: Review and Validate data on US benefits including files (Health \& Welfare, 401k, etc.), audits, request including special items.
- Perform bi\-weekly reconciliation of 401(k) contribution and loan files against Fidelity records to ensure accurate participant data and funding verification.
- File Management \& Uploads: Execute the accurate uploading of Biweekly H\&W (Medical, Dental, Vision, Insurance, HSA) files, 401k files, and Annual enrollment files into SAP during designated US operational hours.
- Data Integrity Audits: Conduct regular audits pertaining to employee data to ensure integrity between HRIS and third\-party vendors systems.
- Deduction Auditing: Perform periodic audits of uploaded benefits records to verify that benefits deductions are accurate on the employee's payroll.
- Bonus File Management: Managing SIP/ AIP Annual \& Quarterly Bonus Deferral 401K files.
- Compliance Testing: Testing 401k, HSA limit annually to ensure compliance with applicable government regulations as it relates to US Benefits.
- Enrollment System Testing: Plan, execute, and document comprehensive Annual enrollment testing across SAP and vendor platforms.
Education
- Bachelor’s degree in accounting, Finance, Human Resources, or a related field.
Experience
- 5\+ years of blended experience in US benefits administration and US payroll governance
- 3\+ years of hands\-on experience with SAP HCM ECC (PY) or SuccessFactors Employee Central Payroll (ECP).
- Experience managing multi\-state US benefits, compliance variations, and complex reporting structures.
Skills
- In\-depth knowledge of US Benefits and Payroll laws and regulations (ERISA, COBRA, ACA, HIPAA, FLSA).
- SAP master data maintenance, benefits interface monitoring, and file testing experience.
- Strong analytical and data reconciliation skills for managing multi\-carrier system uploads.
- Proficient in Excel, formatting pivot tables, and comprehensive benefits deduction reporting.
- Good communication skills, English proficiency preferred (especially in multinational environments).
- Respond to operational inquiries via the ticketing system within defined service level agreements (SLAs).
- Proven ability to work under tight compliance timelines and aggressive deadlines.
- Flexibility to work regular US\-aligned shift schedules from the Mumbai\-Hybrid office setup.
Preferred Qualifications
- Experience working with third\-party payroll providers (e.g., ADP, Employee Central, SAP).
- Experience working with US third\-party payroll providers and benefit carriers (e.g., ADP, Fidelity, Alight, etc.).
- Professional industry certifications such as Certified Employee Benefit Specialist (CEBS) or SHRM\-CP / PHR.
- Knowledge of global shared services models or international HR data operations.
Competencies
- Attention to detail and strict confidentiality regarding health and financial records
- Proactive problem\-solving and systematic troubleshooting
- Customer Service Orientation
- Ability to work independently and meet tight deadlines
- Team collaboration across global time zones
- *Additional Information**
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