Ensures that each section of the Accounting and Finance Department is managed efficiently, maximising utilisation of technology.
Monitors and liaises with insurance brokers with regards to claims.
Reviews all Purchase Requests to ensure that the correct charts of account codes are used.
Maintains and programs Master Keys for the hotel, to print key movement reports for investigation and to back\-up historical keys' data on a regular basis.
Handles valuable 'Lost and Found' items and liaises with Security for submission to the Police Station.
Handles valuable 'Lost and Found' items and liaises with Security for submission to the Police Station.
Participates in the monthly Financial Review and Credit meetings.
*Administrative:**
Ensures that the Department’s activities are aligned with the Corporate Finance Strategy, and that the Hotel Actions have been implemented where appropriate.
Assists in the preparation and updates of Finance and Information Systems Departmental Operations Manuals.
Ensures that the hotel is adhering to all Company/Hotel Finance Policies and Procedures.
Ensures that government\-stipulated employee and tax legislations are strictly followed and implemented.
Conducts regular Departmental Communication Meetings.
Ensures that an organised, up\-to\-date filing system is maintained for all pertinent financial records.
Assists in reviewing all Accounting Department’s daily mail, including all incoming and outgoing Accounts Receivable correspondences.
Responsible for ensuring that all Corporate, Regional, hotel and governmental reports are compiled accurately and submitted in a timely manner.
Monitors and ensures that hotel licences are renewed on time.
Administers and renews insurance policies.
*Financial**
Assists with the preparation of the annual Finance Business Plan ensuring Divisional Objectives fully address business objectives of the hotel and needs of employees.
Assists with the preparation and regular update of the Finance Departmental Budget, in close cooperation with the Director of Finance ensuring targets are met and costs are effectively controlled.
Maximises employee productivity through the use of multi\-skilling, multi\-tasking and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests.
Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment.
Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system.
*Other duties**
Attends and contributes to all training sessions and meetings as required.
Is knowledgeable in statutory legislation in taxes, employee and industrial relations.
Exercises responsible management and behaviour at all times and positively representing the hotel management team and Hyatt International.
Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.
Reads the hotel's Employee Handbook and have an understanding of and adhere to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health and safety.
Ensures high standards of personal presentation and grooming.
Responds to changes in the Accounting function as dictated by the industry, company and hotel.
Carries out any other reasonable duties and responsibilities as assigned.